Executive Administrative Assistant

Core-mark Holding; Honolulu (HI); On-site; USD 44,083 - 67,502; Full time

Benefits offered by this job

Annual cash bonus

401(k) match

Stock contribution

Tuition reimbursement

Paid holidays

Job summary

Woodward Diversity, Inclusion & Belonging is seeking an Executive Administrative Assistant to support the VP of Operations. The role requires handling complex calendars, drafting memos, coordinating group communications, and liaising with departments, clients, and investors.

International travel may be involved. The ideal candidate has 5+ years of executive support experience, excellent organizational skills, and the ability to work independently across demanding priorities while maintaining

Qualifications

• U.S. high school diploma required; continued education, training, or certifications preferred.
• 5+ years of experience supporting executive level management.
• Ability to manage complex calendars and communications with minimal supervision.
• Excellent written and verbal communication; professional discretion essential.
• Wamiliarity with travel coordination and handling confidential information.

Responsibilities

• Advance executive administrative duties, including preparing memos, letters, reports, and confidential documentation.
• Coordinate and distribute group communications and announcements.
• Maintain the complex calendar of top executives.
• Represent and support senior executives as liaison between departments, key clients, and external customers; may support international customers.

Skills

Executive support

Calendar management

Communication

Time management

Liaison between teams

Education

High school diploma

Tools

Online travel management system

Job description

Woodward Diversity, Inclusion & Belonging

Woodward’s commitment to diversity, inclusion, and belonging is founded on the belief that everyone, regardless of background, deserves the opportunity to reach their greatest potential. We are actively working towards an inclusive environment that embraces diverse people, perspectives, and experiences for all members, attracting top talent across our communities and creating a rewarding workplace for all.

Compensation & Benefits

Woodward supports our members’ wellbeing through a comprehensive Total Reward package. Salary will be determined by the applicant's education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.

• Estimated hourly rate: $32.45 (minimum) – $40.58 (midpoint) – $48.70 (maximum)
• Annual cash bonus opportunity
• 401(k) match (4.5%)
• Annual Woodward stock contribution (5%)
• Tuition reimbursement and Training/Professional Development opportunities
• 12 paid holidays, including floating holidays
• Industry-leading medical, dental, and vision insurance upon hire
• Vacation / Sick Time / Vacation Buy‑up / Short Term Disability / Bereavement leave
• Paid parental leave
• Adoption assistance
• Employee Assistance Program, including mental health benefits
• Member Life & AD&D / Long Term Disability / Member Optional Life
• Spouse / Child Optional Life / Optional AD&D / Healthcare and Dependent Care Flexible Spending
• Voluntary benefits, including Home / Auto Insurance discounts
• Whole Life Insurance / Critical Illness Insurance / Legal Assistance / Military Leave

Job Overview

As an Executive Administrative Assistant supporting the VP of Operations, you will perform complex executive administrative and coordination assignments with a high degree of independence.

Responsibilities

• Advance executive administrative duties, including preparing and drafting memos, letters, reports, and confidential documentation.
• Coordinate and distribute group communications and announcements.
• Maintain the complex calendar of top executives.
• Represent and support senior executives as liaison between departments, key clients, and external customers (e.g., investors, community programs). May support international customers/key clients.

Qualifications

• U.S. high school diploma required; continued education, training, or certifications preferred.
• 5+ years of experience supporting executive level management.
• Ability to process multiple types of information and perform multiple tasks simultaneously with competing priorities; effective time management.
• Strong concentration, organization, and prioritization skills for self and others.
• Ownership of work activities and accuracy, efficiency, and timeliness while being available during non-core working hours when necessary, with high integrity.
• Ability to define, diagnose, and resolve significant organizational problems, make timely decisions under pressure, and handle incomplete information.
• Capacity for independent action with little to no instruction, including recognizing necessary assignments and seeking additional responsibilities to help others.
• Coordinate complex domestic travel using an online travel management system; international travel may be required.
• U.S. Person status or eligibility for U.S. Department of State and/or U.S. Department of Commerce authorizations as required by the International Traffic in Arms Regulations (ITAR) and Export Administration Regulations (EAR).

Legal & Regulatory Requirements

This position requires use of information subject to ITAR and/or EAR. All applicants must be U.S. Persons (citizens, lawful permanent residents, or protected persons such as asylees or refugees) or eligible for all required authorizations.

Equal Opportunity Statement

Woodward is an Equal Opportunity Employer. EO/AA/M/F/Disabled/Protected Veterans.