Part-Time Executive Assistant & Office Manager

Expansa; The Woodlands (TX); On-site; USD 28,000 - 41,000; Part time

Job summary

Expansa in The Woodlands, Texas, is seeking a part-time Office Manager who blends executive support with administrative management. This hybrid role supports the president and coordinates calendars, travel, onboarding, and vendor records.

You will maintain confidential files, manage office supplies, and streamline administrative workflows. Regular hours are 9:00 a.m.–2:00 p.m. with 20–25 hours weekly, requiring discretion and strong organizational skills.

Qualifications

• 3+ years in executive support or office management; industrial environment preferred.
• Excellent organizational skills, written communication, follow-through, and discretion.
• Proficiency with calendars, spreadsheets, document management, and business systems; Zoho or comparable ERP/CRM experience preferred.
• Experience with customer or vendor setup documentation, travel coordination, and insurance records preferred.

Responsibilities

• Manage executive calendars, meeting arrangements, agendas, correspondence, and follow-up logs. Prepare materials with confidentiality.
• Coordinate approved travel, lodging, itineraries, and expense documentation for leadership and field personnel.
• Administer customer onboarding documentation and routing of information to responsible owners.
• Administer vendor onboarding records including W-9s, insurance docs, and setup information; route approvals to Procurement and Accounting.
• Coordinate COI requests, insurance document distribution, renewal reminders, and communication with brokers or internal owners.
• Maintain controlled office records, templates, contract documentation, and administrative procedures; track signatures and status.
• Manage office supplies, approved service providers, facilities requests, mail, and onboarding logistics for new employees.
• Maintain an administrative request list with priorities, due dates, and workload estimates; escalate conflicts.

Skills

Executive support

Office administration

Calendar management

Documentation management

Travel coordination

Vendor onboarding

CRM/ERP systems

Communication

Education

Business administration

Tools

Zoho

Job description

Expansa in The Woodlands, Texas, is seeking a part-time Office Manager who blends executive support with administrative management. This hybrid role supports the president and coordinates calendars, travel, onboarding, and vendor records.

You will maintain confidential files, manage office supplies, and streamline administrative workflows. Regular hours are 9:00 a.m.–2:00 p.m. with 20–25 hours weekly, requiring discretion and strong organizational skills.