Executive Assistant & Calendar Maestro (Hybrid)

General Motors; Warren (MI); Hybrid; USD 48,000 - 68,000; Full time

Job summary

General Motors is seeking an Executive Administrative Assistant to support executives at the Warren Technical Center. The role emphasizes calendar management, travel arrangements, and confidential information handling within a hybrid work model.

The successful candidate will schedule meetings, coordinate U.S. and global travel, and collaborate with executives and admins across levels. Strong communication and independent problem-solving are essential for success in this fast-paced environment.

Qualifications

• Associate degree or equivalent experience required.
• 2–5 years of demonstrated experience as an Executive Assistant, Personal Assistant, or similar administrative role.
• High degree of discretion and confidentiality.
• Ability to work independently in a fast-paced environment with changing timelines.
• Proficient in Outlook, Word, Excel, PowerPoint, Microsoft Teams, and video conferencing.

Responsibilities

• Conserve leaders' time by handling administrative details to expedite email and phone correspondence.
• Collaborate with GM Executives and their Admins on all levels.
• Schedule meetings and maintain dynamic calendars.
• Arrange U.S. and global travel, including passport, visa requirements, and expense reporting.
• Manage dedicated conference room scheduling.
• Exercise independent judgement in handling ambiguous tasks with minimal input from staff.
• Back up other admins as necessary.
• Lead multiple tasks while balancing interruptions.
• Update records, confidential files, and reports.
• Revise staff and department distribution lists.

Skills

Excellent interpersonal skills

Time management

Discretion

Problem-solving

Independent worker

Education

Associate Degree or equivalent experience

Tools

Outlook

Word

Excel

PowerPoint

Microsoft Teams

Video conferencing

Job description

General Motors is seeking an Executive Administrative Assistant to support executives at the Warren Technical Center. The role emphasizes calendar management, travel arrangements, and confidential information handling within a hybrid work model.

The successful candidate will schedule meetings, coordinate U.S. and global travel, and collaborate with executives and admins across levels. Strong communication and independent problem-solving are essential for success in this fast-paced environment.