Part-Time Department Assistant III — Student Support Programs

Kern Community College District; Bakersfield (CA); On-site; USD 22,000 - 32,000; Part time

Job summary

Kern Community College District in Bakersfield, CA seeks a Department Assistant III (19 hours/week) to provide clerical and secretarial support to college administrators, faculty and staff. The role involves handling confidential information, scheduling, correspondence and data entry.

Under supervision, you will assist in budgeting, payroll-related tasks and student services support, with opportunities to contribute to program events and department projects.

Qualifications

• High school diploma or equivalent.
• Three years of responsible clerical experience.

Responsibilities

• Perform general secretarial and clerical work; schedule appointments and process personnel information; monitor, order, distribute and maintain office supplies; order textbooks; maintain and troubleshoot new equipment; receive and sort mail.
• Type and proofread reports, letters, projects and proposals; compose correspondence; assist in preparing and typing course outlines and catalog information including class and final examinations schedule information.
• Assist in planning, development and implementation of events and functions related to area of responsibility, including fund raising and special events.
• Assign work activities, monitor workflow, review and evaluate work, participate in staff training.
• Schedule classes, arrange accommodations, inform students of cancellations, transfer students.
• Prepare reports and requests such as travel requests, payroll, attendance records; process applications and forms.
• Maintain filing systems and records including budgets and student files.
• Receive and deliver supplies, verify shipments, process purchase orders and update inventory.
• Assist in reviewing outgoing correspondence and reports for accuracy, participate in program newsletters.
• Maintain calendars and coordinate activities with other departments, boards, committees and the public.

Skills

Clerical experience

Education

High school diploma or equivalent

Job description

Kern Community College District in Bakersfield, CA seeks a Department Assistant III (19 hours/week) to provide clerical and secretarial support to college administrators, faculty and staff. The role involves handling confidential information, scheduling, correspondence and data entry.

Under supervision, you will assist in budgeting, payroll-related tasks and student services support, with opportunities to contribute to program events and department projects.