Part-Time Administrative Operations Coordinator – Front Office & Events

University-of-Wisconsin--milwaukee-2; Milwaukee (WI); On-site; USD 29,000 - 32,000; Part time

Job summary

University of Wisconsin–Milwaukee’s School of Freshwater Sciences seeks an Administrative Assistant II for part-time, 20 hours/week. You will serve as the front-line contact, manage space and event logistics, and support onboarding and records management in a dynamic academic setting.

The role requires strong organizational and communication skills, proficiency with MS 365 (Outlook/Teams/SharePoint/OneDrive/PowerPoint) and the ability to handle multiple priorities with professionalism.

Qualifications

• Associate degree in Business Administration, Office Administration, Communications, Higher Education Administration, or a related field.
• Two years of progressively responsible administrative, executive support, office management, or customer service experience.
• Experience coordinating meetings, events, schedules, and office operations.
• Experience managing digital files and collaboration platforms such as SharePoint and OneDrive.
• Strong written and verbal communication skills.
• Demonstrated ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent organizational, problem-solving, and customer service skills.

Responsibilities

• Serve as the primary receptionist and first point of contact for visitors, building occupants, and external partners.
• Maintain shared spaces, including meeting rooms, mailrooms, copy areas, supply cabinets, and common areas.
• Support the building’s mail, shipping, receiving, and related tracking and billing processes.
• Assist with onboarding and offboarding activities for employees and other building occupants, including access and resource coordination.
• Assist with the coordination of school events, meetings, and building activities, including scheduling, logistics, and resource management.
• Assist with space reservations and scheduling for School-hosted and external meetings and events held at the Great Lakes Research Facility (GLRF).
• Provide technical support for school and facility events, meetings, and presentations, which may include setup, configuration, and troubleshooting of Microsoft 365 applications, audio/visual equipment, video conferencing technology, and digital collaboration tools.

Skills

Communication skills

Customer service

Organization

Multitasking

Professionalism

Education

Associate degree

Bachelor's degree

Tools

Microsoft 365

SharePoint

OneDrive

Outlook

Teams

PowerPoint

Microsoft Forms

Job description

University of Wisconsin–Milwaukee’s School of Freshwater Sciences seeks an Administrative Assistant II for part-time, 20 hours/week. You will serve as the front-line contact, manage space and event logistics, and support onboarding and records management in a dynamic academic setting.

The role requires strong organizational and communication skills, proficiency with MS 365 (Outlook/Teams/SharePoint/OneDrive/PowerPoint) and the ability to handle multiple priorities with professionalism.