Part-Time Community Operations Specialist

Associa; Gainesville (VA); On-site; USD 28,000 - 34,000; Part time

Job summary

Associa's CMC Associa in Gainesville VA is seeking a Part Time Community Coordinator to support office activities, administration, and customer service. The role works closely with Community Managers and committees.

The candidate should have 1+ year of office experience and be proficient in Microsoft Office. Responsibilities include clubhouse rental processing, records management, and weekly communications to the Board.

Qualifications

• High school diploma or GED required.
• 1+ year of office administrative, clerical, and customer service experience.
• Excellent communication skills (written and spoken), service driven, team oriented.
• Proactive, takes initiative, organized, and attention to detail.
• Ability to manage multiple projects simultaneously.
• Proficient in Microsoft Office Products (Outlook, Word, Excel).

Responsibilities

• Respond to site office phone calls, emails and walk-ins during site office business hours.
• Maintain records, files, and office equipment for the site office.
• Oversee contractors and emergencies. Primary contact for National Security, Prince William County Police, Fire and Sheriff.
• Process all requests for use of the Clubhouse, maintaining the reservation book, giving tours, processing rental paperwork, and payments. Coordinate rentals including open/close personnel and cleaning contractor.
• Establish and use systems to enable tracking of work in progress and plan for future activities.
• Manage all communications to include weekly mass emails, create and edit quarterly newsletter, correspondences, memorandums, reports, and other business materials as directed by the Portfolio Manager.
• Provide a weekly management report to the Board.
• Attend Board of Directors and Committee meetings as needed.
• Monitor pool contractor and establish weekly cleaning regimen.
• Conduct daily drive by/walk throughs of the community to note any maintenance and architectural concerns.

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Associa's CMC Associa in Gainesville VA is seeking a Part Time Community Coordinator to support office activities, administration, and customer service. The role works closely with Community Managers and committees.

The candidate should have 1+ year of office experience and be proficient in Microsoft Office. Responsibilities include clubhouse rental processing, records management, and weekly communications to the Board.