Community Coordinator (part time)

associacareers; Gainesville (VA); On-site; USD 28,000 - 34,000; Part time

Job summary

CMC Associa is seeking a Part Time Community Coordinator for its Gainesville, VA community. The role supports office activities, administrative tasks, and customer service, working closely with Community Managers and committees.

The ideal candidate has 1+ year of office experience, excellent communication skills, and is proficient with Microsoft Office. Schedule is Monday–Friday, 9:00 a.m. – 4:00 p.m. with hourly pay of $20–$25.

Qualifications

• 1+ year of office experience in receptionist, office assistant or administrative role.
• Excellent written and spoken communication skills.
• Proficient with Microsoft Office tools (Outlook, Word, Excel).

Responsibilities

• Handle site office calls, emails and walk-ins during business hours.
• Maintain records, files, and office equipment for the site office.
• Oversee contractors and emergencies; primary contact for local authorities.
• Process clubhouse rental requests, coordinate tours, paperwork and payments.
• Track work in progress and plan for future activities.
• Prepare weekly management reports and communications for the Board.
• Attend Board meetings and Committee meetings as needed.
• Monitor pool contractor and weekly cleaning regimen.
• Conduct daily drive-by/walk-throughs to note maintenance or architectural concerns.
• Perform other duties as assigned.

Skills

Office experience

Communication skills

MS Office

Education

High school diploma or GED

Tools

Outlook

Word

Excel

Job description

CMC Associa is hiring a Part Time Community Coordinator for its community in Gainesville VA.

The Part Time Community Coordinator will be responsible for assisting in office activities, administrative tasks, customer service support, and works closely with Community Managers and association committees.

Candidate must have 1+ year of experience in an office setting as a receptionist, office assistant or administrative assistant.

Work schedule: Monday - Friday 9:00 a.m. - 4:00 p.m.

Daily responsibilities:

• Respond to site office phone calls, emails and walk-ins during site office business hours.
• Maintain records, files,and office equipment for the site office.
• Oversee contractors andemergencies. Primary contact for National Security, Prince William County Police, Fire and Sheriff.
• Process all requests for use of the Clubhouse, maintaining the reservation book, giving tours, processing rental paperwork, and payments. Coordinate rentals including open/close personnel and cleaning contractor.
• Establish and use systems to enable tracking or work in progress and plan for future activities.
• Manage all communications to include weekly mass emails, create and edit quarterly newsletter, correspondences, memorandums, reports, and other business materials as directed by the Portfolio Manager.
• Provide a weekly management report to the Board.
• Attend Board of Directors and Committee meetings as needed.
• Monitor pool contractor and establish weekly cleaning regimen.
• Conduct daily drive by/walk throughs of the community to note any maintenance and architectural concerns.
• Other duties as assigned.

Hourly pay rate: $20-$25.

• High school diploma or GED required.
• 1+ year of office administrative, clerical, and custoemr service experience.
• Excellent communication skills (written and spoken), service driven, team oriented.
• Proactive, takes initiative, organized, and attention to detail.
• Ability to manage multiple projects simultaneously.
• Proficient in Microsoft Office Products (Outlook, Word, Excel).

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