Community Coordinator (part time)

Associa; Gainesville (VA); On-site; USD 28,000 - 34,000; Part time

Job summary

Associa's CMC Associa in Gainesville VA is seeking a Part Time Community Coordinator to support office activities, administration, and customer service. The role works closely with Community Managers and committees.

The candidate should have 1+ year of office experience and be proficient in Microsoft Office. Responsibilities include clubhouse rental processing, records management, and weekly communications to the Board.

Qualifications

• High school diploma or GED required.
• 1+ year of office administrative, clerical, and customer service experience.
• Excellent communication skills (written and spoken), service driven, team oriented.
• Proactive, takes initiative, organized, and attention to detail.
• Ability to manage multiple projects simultaneously.
• Proficient in Microsoft Office Products (Outlook, Word, Excel).

Responsibilities

• Respond to site office phone calls, emails and walk-ins during site office business hours.
• Maintain records, files, and office equipment for the site office.
• Oversee contractors and emergencies. Primary contact for National Security, Prince William County Police, Fire and Sheriff.
• Process all requests for use of the Clubhouse, maintaining the reservation book, giving tours, processing rental paperwork, and payments. Coordinate rentals including open/close personnel and cleaning contractor.
• Establish and use systems to enable tracking of work in progress and plan for future activities.
• Manage all communications to include weekly mass emails, create and edit quarterly newsletter, correspondences, memorandums, reports, and other business materials as directed by the Portfolio Manager.
• Provide a weekly management report to the Board.
• Attend Board of Directors and Committee meetings as needed.
• Monitor pool contractor and establish weekly cleaning regimen.
• Conduct daily drive by/walk throughs of the community to note any maintenance and architectural concerns.

Education

High school diploma or GED

Tools

Microsoft Office

Job description

CMC Associa is hiring a Part Time Community Coordinator for its community in Gainesville VA.

The Part Time Community Coordinator will be responsible for assisting in office activities, administrative tasks, customer service support, and works closely with Community Managers and association committees.

Candidate must have 1+ year of experience in an office setting as a receptionist, office assistant or administrative assistant.

Daily responsibilities:

• Respond to site office phone calls, emails and walk-ins during site office business hours.
• Maintain records, files,and office equipment for the site office.
• Oversee contractors andemergencies. Primary contact for National Security, Prince William County Police, Fire and Sheriff.
• Process all requests for use of the Clubhouse, maintaining the reservation book, giving tours, processing rental paperwork, and payments. Coordinate rentals including open/close personnel and cleaning contractor.
• Establish and use systems to enable tracking or work in progress and plan for future activities.
• Manage all communications to include weekly mass emails, create and edit quarterly newsletter, correspondences, memorandums, reports, and other business materials as directed by the Portfolio Manager.
• Provide a weekly management report to the Board.
• Attend Board of Directors and Committee meetings as needed.
• Monitor pool contractor and establish weekly cleaning regimen.
• Conduct daily drive by/walk throughs of the community to note any maintenance and architectural concerns.
• Other duties as assigned.

Hourly pay rate: $20-$25.

Requirements

• High school diploma or GED required.
• 1+ year of office administrative, clerical, and custoemr service experience.
• Excellent communication skills (written and spoken), service driven, team oriented.
• Proactive, takes initiative, organized, and attention to detail.
• Ability to manage multiple projects simultaneously.
• Proficient in Microsoft Office Products (Outlook, Word, Excel).

Company Description

With more than 300 branch offices across North America, Associa is building the future of community for more than 7.5 million residents worldwide. Our 15,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 45 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com .

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