Part-time Bookkeeper & Office Admin

Anonymous Company Profile; Fort Snelling Unorganized Territory (MN); On-site; USD 34,000 - 48,000; Part time

Job summary

Anonymous Company Profile in Excelsior, MN is seeking a detail-oriented bookkeeper and office administrator for a part-time, in-person position averaging about 20 hours per week. Training will be provided; schedule is roughly three to four days, 8:00 a.m. to 3:00 p.m.

You will handle data entry, invoices, payments, reconciliations, and assist with year-end audits and journal entries, while also performing front-office duties and ordering supplies.

Qualifications

• High School diploma or equivalent.
• Previous bookkeeping or office management experience.
• Strong attention to detail and organization.
• Excellent written and verbal communication.
• Ability to work independently and take ownership.
• Comfort with Excel and basic accounting software.
• Willingness to learn new systems.

Responsibilities

• Collect, organize, and input data into company databases and records.
• Collect, organize, and track incoming bills and invoices.
• Prepare payments through our online banking system for approval.
• Prepare customer invoices and follow up on payments.
• Record payments and transactions in our accounting system.
• Reconcile monthly bank statements and investigate discrepancies.
• Assist with monthly journal entries as needed.
• Assist with year-end audit requests and provide documentation.

Skills

Attention to detail

Organizational skills

Communication skills

Independent work

Excel

Numerical aptitude

Education

High School diploma or equivalent

Tools

Accounting software

Job description

Schedule: Approximately 20 hours per week, ideally three to four days per week between 8:00 a.m. to 3:00 p.m.

Compensation: $25- 35 per hour, depending on experience

Position Type: Part-time, in person

About the Opportunity

We are looking for a detail-oriented individual to handle bookkeeping and office administration. This role is ideal for someone with a background in bookkeeping or office management who enjoys working independently, takes ownership of their responsibilities, and likes helping a small team stay organized. Training on our specific systems and processes will be provided.

Responsibilities

• Collect and track information from customers, ensuring records are accurate and up to date, and enter or upload data into company databases.
• Collect, organize, and track incoming bills and invoices.
• Prepare payments through our online banking system for approval.
• Prepare customer invoices and follow up on payments.
• Record payments and transactions in our accounting system.
• Reconcile monthly bank statements to accounting records, investigate discrepancies, and ensure transactions are accurately recorded.
• Assist with a small number of monthly journal entries.
• Assist with occasional year-end audit requests, including gathering documentation and providing information to auditors.

Office Administration

• Responsible for handling front office reception and general administrative duties.
• Order and organize office supplies, snacks, and other necessities.
• Help prepare for occasional in-person meetings.
• Proactively identify and address everyday office needs.
• Perform other functions and tasks as assigned.

Qualifications

• Previous experience in bookkeeping, staff accounting, office management, or a similar role preferred.
• Strong attention to detail, organizational skills, and follow-through.
• Excellent communication skills, both written and verbal.
• Ability to work independently, take ownership of responsibilities, and proactively identify what needs to be done.
• Comfortable working with numbers, Excel, and basic accounting or office software.
• Willingness to learn new systems and processes.
• High School diploma or equivalent required.
• Must be 18 years or older.

Schedule & Compensation

This is an ongoing, part-time position averaging approximately 20 hours per week, with three to four shifts at our Excelsior office. The role is intended to remain part-time and is ideal for someone seeking a limited work schedule. The position is not eligible for company-sponsored health insurance or other benefits reserved for full-time employees. All legally required benefits and leave will be provided.