Part Time Accounting and HR Administrator

CAL Analytics, LLC; Dayton (OH); On-site; USD 28,000 - 41,000; Part time

Job summary

CAL Analytics, LLC is seeking a part-time Accounting & HR Administrator to support day-to-day accounting, payroll, human resources, and administrative functions. The role is suited for an organized, detail-oriented individual who can coordinate with leadership and external partners.

The position involves timely accounts payable/receivable tasks, QuickBooks data entry, payroll support via Paychex, and maintaining confidential records.

Qualifications

• Experience in bookkeeping and payroll for a small business.
• QuickBooks experience strongly preferred.
• Experience with Paychex or another payroll platform preferred.
• Familiarity with Harvest or similar timekeeping/invoicing/project-management software is helpful.
• Comfortable handling banking transactions, reconciliations, invoices, and employee records.

Responsibilities

• Manage routine accounts payable and accounts receivable activities, including vendor and customer invoices and payment tracking.
• Enter and maintain financial transactions in QuickBooks, including banking activity and card charges.
• Reconcile checking, savings, and credit card accounts with supporting documents.
• Create and maintain customer invoices and project financials in Harvest and spreadsheets.
• Prepare reports and documents for outside accounting firm and assist with quarterly-end requests.
• Support payroll processing through Paychex, including employee changes and prorated payroll adjustments.
• Maintain confidential employee personnel records and support new-hire onboarding and documentation.
• Assist with benefits administration, including health insurance renewals and enrollment information.
• Maintain training and administrative records and update internal procedures.
• Assist with recurring administrative needs.

Skills

Bookkeeping

Payroll processing

HR administration

Attention to detail

Organizational skills

Discretion

Independent worker

Tools

QuickBooks

Harvest

Paychex

Job description

CAL Analytics is seeking a part-time Accounting & HR Administrator to support the company’s day-to-day accounting, payroll, human resources, and administrative functions. This role is ideal for someone who is organized, detail-oriented, and comfortable working across multiple areas of a small business while coordinating with company leadership and outside accounting and benefits partners.

KEY RESPONSIBILITIES

• Manage routine accounts payable and accounts receivable activities, including vendor invoices, customer invoices, and payment tracking.
• Enter and maintain financial transactions in QuickBooks, including company credit card charges and banking activity.
• Reconcile checking, savings, and credit card accounts and maintain accurate supporting documentation.
• Create and maintain customer invoices and project-related financial information in Harvest and supporting spreadsheets as needed.
• Prepare reports and financial documentation for CAL Analytics’ outside accounting firm and assist with quarterly-end information requests.
• Support payroll processing through Paychex, including employee changes, prorated payroll adjustments, and payroll-related reporting.
• Maintain confidential employee personnel records and support new-hire onboarding and employee documentation.
• Assist with benefits administration, including health insurance renewals, enrollment information, and coordination with outside providers.
• Maintain required employee training and administrative records and help keep internal procedures and documentation current.
• Assist with recurring administrative needs.

QUALIFICATIONS

• Previous experience in bookkeeping, accounting administration, payroll, HR administration, or a similar small-business operations role.
• Experience with QuickBooks strongly preferred.
• Experience with Paychex or another payroll platform preferred.
• Familiarity with Harvest or similar timekeeping, invoicing, or project-management software is helpful.
• Comfortable working with banking transactions, reconciliations, invoices, financial reports, and employee records.
• Strong attention to detail, organization, follow-through, and discretion with confidential financial and employee information.
• Ability to work independently while coordinating effectively with leadership and outside accounting, payroll, and benefits partners.

SCHEDULE & EMPLOYMENT

This is a W-2, part-time position with an anticipated workload of approximately 20 hours per week. The schedule will be structured around CAL Analytics’ payroll, accounting, and administrative needs. Compensation is hourly and based on experience.