Part-Time Bookkeeper / Accounting Assistant

FIT Franchise Brands; Manalapan Township (NJ); Sur place; USD 23 000 - 32 000; Temps partiel

Résumé du poste

THE MAX Challenge in Manalapan, NJ is seeking a Part-Time Bookkeeper / Accounting Assistant to support bookkeeping for three corporations. This role emphasizes QuickBooks Online, inter-company transactions, and transitioning from cost accounting to accrual accounting.

You will record expenses and invoices, coordinate with vendors, review P&L and balance sheet for inaccuracies, and help generate reports using AI tools. This in-office position offers 10 hours per week with potential to grow.

Qualifications

• Hands-on QuickBooks Online experience is required.
• Basic bookkeeping knowledge including P&L with classes and reconciliations.
• Comfort communicating with vendors by phone.
• Strong attention to detail and organization.
• Ability to manage records across multiple companies.
• Willingness to learn or use AI tools for reporting/workflows.
• In-office availability on Wednesdays and Fridays for 10 hours per week.

Responsabilités

• Record expenses, charges, invoices, and payments in QuickBooks Online.
• Contact vendors to request statements and invoices and resolve discrepancies.
• Cross-reference transactions with supporting documents for accuracy.
• Review the P&L and balance sheet to identify duplicates and errors.
• Categorize expenses to correct GL accounts and classes.
• Maintain accounts payable records and coordinate payment schedules.
• Record and reconcile inter-company transactions across three corporations.
• Generate reports, consolidate data, and streamline workflows using AI tools with review for accuracy.
• Identify upcoming expenses and support expense planning.

Connaissances

Vendor communication

Attention to detail

Multi-company bookkeeping

Time management

Willingness to learn AI tools

Data entry

Reconciling transactions

Outils

QuickBooks Online

AI reporting tools

Description du poste

Part-Time Bookkeeper / Accounting Assistant

Pay: $20 per hour

Location: Manalapan NJ

Schedule: 10 hours per week, Wednesdays and Fridays in-office only. Potential to expand hours to 15 per week based on performance.

About the Role

We’re seeking a PT Mid-level Bookkeeper / Accounting Assistant to support bookkeeping for three corporations with frequent inter-company transactions. This position is ideal for someone with foundational bookkeeping knowledge, hands-on QuickBooks Online experience, and an interest in growing their accounting skills and supporting the transition from cost accounting to Accrual accounting.

Responsibilities

• Accurately record expenses, charges, invoices, and payments in QuickBooks Online.
• Contact vendors to request statements and invoices and resolve discrepancies.
• Cross-reference transactions with supporting documents, vendor statements, and account records to ensure accuracy and completeness.
• Review the P&L statement and balance sheet to identify duplicate entries, missing transactions, and categorization errors.
• Categorize expenses to the appropriate general ledger accounts and classes.
• Maintain accounts payable records and coordinate payment schedules with cash flow needs.
• Record and reconcile inter-company transactions across three corporations.
• Help generate reports, consolidate data, and streamline workflows using AI tools, with appropriate review for accuracy and confidentiality.
• Identify upcoming expenses and support expense planning.

Qualifications

• Some hands-on experience with QuickBooks Online is required.
• Basic bookkeeping knowledge, including data entry, P&L with classes, and reconciliations.
• Comfort communicating with vendors by phone and following up on outstanding requests.
• Strong attention to detail, receipt organization, and follow-through.
• Ability to manage records across multiple companies.
• Willingness to learn, or existing proficiency with,AI tools for reporting and workflow improvements.
• Availability to work in office on Wednesdays and Fridays, totaling 10 hours per week.

General ledger experience and familiarity with inter-company transactions are helpful but not required. A proactive approach to expense planning is a plus.