Part-Time Bookkeeper / Accounting Assistant

MAX Fitness & Wellness Center HQ; Manalapan Township (NJ); On-site; USD 23,000 - 32,000; Part time

Job summary

MAX Fitness & Wellness Center HQ in Manalapan, NJ seeks a PT Mid-level Bookkeeper / Accounting Assistant to support three corporations with inter-company transactions. The role focuses on QuickBooks Online, expense recording, and accurate reconciliations.

In-office only, Wednesdays and Fridays for 10 hours weekly, with potential to expand to 15 hours based on performance. The ideal candidate is detail-oriented and eager to grow accounting skills, transitioning towards accrual accounting.

Qualifications

• Some hands-on experience with QuickBooks Online is required.
• Basic bookkeeping knowledge including data entry, P&L with classes, and reconciliations.
• Comfort communicating with vendors by phone and following up on outstanding requests.
• Strong attention to detail, receipt organization, and follow-through.
• Ability to manage records across multiple companies.
• Willingness to learn, or existing proficiency with, AI tools for reporting and workflow improvements.

Responsibilities

• Accurately record expenses, charges, invoices, and payments in QuickBooks Online.
• Contact vendors to request statements and invoices and resolve discrepancies.
• Cross-reference transactions with supporting documents and account records for accuracy.
• Review the P&L and balance sheet to identify duplicates and missing entries.
• Categorize expenses to GL accounts and classes.
• Maintain accounts payable records and coordinate payment schedules with cash flow needs.
• Record and reconcile inter-company transactions across three corporations.
• Help generate reports, consolidate data, and streamline workflows using AI tools with review for accuracy and confidentiality.
• Identify upcoming expenses and support expense planning.

Skills

Data entry

Attention to detail

Vendor communication

Multi-company accounting

AI reporting tools

Tools

QuickBooks Online

Accounting software

Job description

Pay: $20 per hour

Location: Manalapan NJ

Schedule: 10 hours per week, Wednesdays and Fridays in-office only. Potential to expand hours to 15 per week based on performance.

About The Role

We’re seeking a PT Mid-level Bookkeeper / Accounting Assistant to support bookkeeping for three corporations with frequent inter-company transactions. This position is ideal for someone with foundational bookkeeping knowledge, hands-on QuickBooks Online experience, and an interest in growing their accounting skills and supporting the transition from cost accounting to Accrual accounting.

Responsibilities

• Accurately record expenses, charges, invoices, and payments in QuickBooks Online


• Contact vendors to request statements and invoices and resolve discrepancies


• Cross-reference transactions with supporting documents, vendor statements, and account records to ensure accuracy and completeness


• Review the P&L statement and balance sheet to identify duplicate entries, missing transactions, and categorization errors


• Categorize expenses to the appropriate general ledger accounts and classes


• Maintain accounts payable records and coordinate payment schedules with cash flow needs


• Record and reconcile inter-company transactions across three corporations


• Help generate reports, consolidate data, and streamline workflows using AI tools, with appropriate review for accuracy and confidentiality


• Identify upcoming expenses and support expense planning

Qualifications

• Some hands-on experience with QuickBooks Online is required


• Basic bookkeeping knowledge, including data entry, P&L with classes, and reconciliations


• Comfort communicating with vendors by phone and following up on outstanding requests


• Strong attention to detail, receipt organization, and follow-through


• Ability to manage records across multiple companies


• Willingness to learn, or existing proficiency with, AI tools for reporting and workflow improvements


• Availability to work in office on Wednesdays and Fridays, totaling 10 hours per week

General ledger experience and familiarity with inter-company transactions are helpful but not required. A proactive approach to expense planning is a plus.