Bookkeeper/Accounting and Administrative Specialist

Trueline Talent; Jersey City (NJ); Vor Ort; USD 41.000 - 48.000; Teilzeit

Benefits dieser Stelle

Competitive hourly compensation

Part-time schedule ~25–30 hours/week

Flexible weekday hours

Four-day week potential

Health, dental, vision insurance

401(k) eligibility after one year

Paid time off

Employee discounts

Mentorship opportunities

Exposure to multiple business ops

Zusammenfassung

Trueline Talent is seeking a Bookkeeper / Accounting & Administrative Specialist to join a Jersey City team on a part-time, 100% onsite basis. You’ll manage bookkeeping for multiple entities, handle AP, bank reconciliations, and POS data in QuickBooks, with room to grow into broader operations roles.

Ideal candidates bring strong QuickBooks expertise, attention to detail, and the ability to work independently in a collaborative environment.

Qualifikationen

• Proficient with QuickBooks including journal entries and reconciliations.
• Experience managing accounts payable and accurate financial records.
• Strong understanding of accounting fundamentals and statements.
• Excellent attention to detail and organization.
• Ability to work independently with minimal supervision.
• Strong communication and professional demeanor.
• Willingness to learn new accounting or business software.
• Available to work onsite in Jersey City, NJ (~25–30 hours/week).

Aufgaben

• Handle day-to-day bookkeeping for multiple entities.
• Process vendor invoices, AP, and outgoing payments.
• Reconcile bank/credit card activity and daily sales.
• Record POS transactions in QuickBooks accurately.
• Prepare journal entries and maintain GL accuracy.
• Coordinate intercompany transactions and internal billing.
• Communicate with vendors and teams to resolve discrepancies.
• Assist with sales tax, payroll data, and routine accounting tasks.
• Maintain organized financial documentation and support process improvements.
• Provide occasional admin support with growth opportunities.

Kenntnisse

QuickBooks proficiency

Accounts payable

Accounting fundamentals

Attention to detail

Independent work

Communication skills

Learning new software

Onsite availability

Jobbeschreibung

Trueline's client, an established and growing multi-location retail and hospitality company, is seeking a Bookkeeper / Accounting & Administrative Specialist to join its team in Jersey City, NJ. This is a part-time, 100% onsite opportunity for an experienced QuickBooks professional who enjoys hands-on accounting, a collaborative environment, and the potential to grow into broader business operations responsibilities.

**PART-TIME ROLE TO START AS POSITION GROWS!

***up to $35/hr for 25-30 hours a week to start

What You'll Do as the Bookkeeper / Accounting & Administrative Specialist:

• Manage day-to-day bookkeeping for multiple business entities, ensuring financial records remain accurate and organized.
• Process vendor invoices, accounts payable, and outgoing payments.
• Reconcile bank accounts, credit card activity, and daily sales transactions.
• Review transactions from retail and hospitality point-of-sale systems to ensure they are accurately recorded in QuickBooks.
• Prepare journal entries, track expenses, and maintain general ledger accuracy.
• Coordinate intercompany transactions, shared expenses, and internal billing.
• Communicate with vendors and internal teams to resolve discrepancies and payment questions.
• Assist with sales tax reporting, payroll information, and other routine accounting activities.
• Maintain organized financial documentation and support accounting process improvements.
• Provide occasional administrative assistance, with opportunities to take on additional responsibilities as the role develops.

Must-Haves as the Bookkeeper / Accounting & Administrative Specialist:

• Strong proficiency in QuickBooks, including journal entries, reconciliations, and general ledger transactions.
• Experience managing accounts payable, processing invoices, and maintaining accurate financial records.
• Solid understanding of accounting fundamentals and how transactions affect financial statements.
• Excellent attention to detail, organizational skills, and ability to manage competing priorities.
• Ability to work independently and resolve routine accounting issues without extensive supervision.
• Strong communication skills and a professional, dependable approach.
• Comfort working with multiple sets of books and learning new accounting or business software.
• Availability to work onsite in Jersey City, NJ, approximately 25-30 hours per week.

Nice-to-Haves as the Bookkeeper / Accounting & Administrative Specialist:

• Approximately 5-8 years of bookkeeping or accounting experience.
• Experience supporting multiple companies, business locations, or legal entities.
• Background in retail, restaurants, hospitality, or other transaction-heavy businesses.
• Familiarity with point-of-sale reconciliations, inventory-related transactions, and vendor management.
• Experience with Toast, TripleSeat, or similar retail and hospitality systems.
• Exposure to payroll coordination, sales tax filings, or office administration.
• Interest in expanding into an Office Manager, Accounting Manager, or Business Operations Manager position over time.

Our Client Offers:

• Competitive hourly compensation of $30-$35, depending on experience.
• An initial part-time schedule of approximately 25-30 hours per week, with potential for additional hours.
• Flexible weekday scheduling, typically Monday-Friday between 9 AM and 2 PM or 3 PM.
• Potential consideration for a consistent four-day workweek.
• Health, dental, and vision insurance with employer contributions, with most benefits available to employees working at least 25 hours per week.
• 401(k) eligibility after one year, with company matching contributions of up to $5,000 annually.
• Paid time off.
• Employee discounts across company businesses.
• A friendly, relaxed, and collaborative workplace.
• Direct interaction with experienced business leadership and opportunities for professional mentorship.
• Exposure to accounting across multiple business operations.
• Opportunities to expand responsibilities, increase hours, and pursue career advancement based on performance and business needs.