BOOKKEEPER or ACCOUNTS PAYABLE SPECIALIST

Pest Elimination Systems Technology Inc.; New York (NY); On-site; USD 16,000 - 26,000; Part time

Benefits offered by this job

Pro-rated PTO

W2 or 1099 flexibility

Job summary

Pest Elimination Systems Technology Inc. is seeking a diligent AP Bookkeeper to support vendor payments, reconciliations, and compliance for our growing team.

The role is part-time, onsite only, with 16 hours per week and a consistent schedule. Pro-rated PTO and flexible W2 or 1099 arrangement are offered to fit the candidate's needs. Join us to help maintain accurate records and streamline processes.

Qualifications

• Proactive, problem-solving skills.
• Strong attention to detail and communication.
• Deadline-driven; works well with established processes.
• 1–2 years' experience OR class work in bookkeeping or accounting.

Responsibilities

• Retrieve, sort, and scan invoices from mail, email, and online portals.
• Process and classify vendor invoices in QuickBooks Online (QBO).
• Monitor and report payment schedules based on due dates.
• Process and classify employee expense reimbursements.
• Reconcile vendor accounts.
• Prepare weekly accounts payable reports.
• Maintain vendor/subcontractor records including W-9s, banking, tax documents, and COIs.
• Assist with resolution of vendor inquiries.

Skills

Attention to detail

Communication

Deadline-driven

Problem-solving

Time management

Bookkeeping exposure

Education

Accounting coursework or bookkeeping classes

Tools

QuickBooks (Desktop or Online)

Microsoft 365

Excel (Formulas, lookups)

AP automation tools & ACH/e-payments

Job description

BOOKKEEPER – ACCOUNTS PAYABLE SPECIALIST PART-TIME ONSITE ONLY

ABOUT THE ROLE

Join our team as an AP Bookkeeper, assisting with vendor payments, reconciliations, and compliance with our growing company.

• Part -Time 2 Days per week or 16 hours per week; consistent schedule
• Pro-rated PTO accrual
• Flexible arrangement as W2 or 1099

KEY RESPONSIBILITIES

Accounts Payable

• Retrieve, sort, and scan invoices from mail, email, and online portals
• Process and classify vendor invoices in QuickBooks Online (QBO)
• Monitor and report payment schedules based on due dates
• Process and classify employee expense reimbursements

Reconciliation & Reporting

• Reconcile vendor accounts
• Prepare weekly accounts payable reports

Vendor Management & Compliance

• Maintain vendor and subcontractor records including W-9s, banking, tax documents (1099s) and insurance/COIs
• Assist with resolution of vendor inquiries

QUALIFICATIONS

Required

• Proactive, problem-solving skills
• Strong attention to detail and communication
• Deadline-driven; works well with established processes
• 1-2 years' experience OR class work in bookkeeping or accounting

Preferred

• QuickBooks Desktop or Online proficiency (AP, scanning, classifying)
• Microsoft 365 experience
• Intermediate level Excel (Formulas, formatting, lookup tables)
• AP automation tools and ACH/electronic payment knowledge