Part-Time Administrative Pro: Document Master & Office Ops

ECS Southeast, LLP; Charlotte (NC); On-site; USD 21,000 - 28,000; Part time

Job summary

ECS Southeast, LLP is seeking an Administrative Assistant to provide clerical and document management support for office personnel and project teams in Charlotte, NC. This part-time role offers schedule flexibility and opportunities to grow into a full-time position based on performance.

The candidate will handle data entry, filing, correspondence, and meet deadlines while maintaining confidential information and contributing to efficient office workflows.

Qualifications

• 0 years of related experience
• High school diploma or GED required
• Valid driver3 license when driving for ECS subsidiaries
• Proficiency with Microsoft Office including Word, Excel, PowerPoint and Outlook
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and meet deadlines
• Effective written and verbal communication
• Ability to learn company systems and procedures

Responsibilities

• Provides administrative and clerical support to office personnel and project teams
• Processes, formats, transmits, and distributes project and business documents in a timely manner
• Performs word processing, data entry, and document management activities
• Registers projects, proposals, and related business records within company systems
• Creates and maintains project, client, and administrative files and folders
• Organizes, files, and maintains electronic and physical records in accordance with company procedures
• Assists with the preparation, assembly, binding, and distribution of reports and project deliverables
• Formats, scans, uploads, and archives project and business documentation
• Assists with answering telephone calls and directing inquiries appropriately
• Supports incoming and outgoing mail distribution and other routine office operations
• Provides backup support to other administrative personnel during absences, training, meetings, and periods of high workload
• Maintains confidentiality of company, project, employee, and client information
• Assists with maintaining organized office records and administrative systems
• Supports continuous improvement of administrative processes and workflow efficiency
• Performs other duties as assigned

Skills

Organizational skills

Attention to detail

Multitasking

Written and verbal communication

Documentation processing

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

ECS Southeast, LLP is seeking an Administrative Assistant to provide clerical and document management support for office personnel and project teams in Charlotte, NC. This part-time role offers schedule flexibility and opportunities to grow into a full-time position based on performance.

The candidate will handle data entry, filing, correspondence, and meet deadlines while maintaining confidential information and contributing to efficient office workflows.