Part-Time Administrative Assistant: Docs, Records & Office Support

ECS Group; Charlotte (NC); On-site; USD 22,000 - 30,000; Part time

Job summary

ECS Group is seeking an Administrative Assistant to provide clerical and document management support to office personnel and project teams. This part-time role offers potential growth into full-time as business needs evolve.

The position emphasizes reliable administrative support, accurate records, and efficient office workflows in a fast-paced environment. Responsibilities include processing project documents, data entry, file management, and assisting with reports and communications.

Qualifications

• 0 years of related experience; entry-level support
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
• Ability to learn company systems, processes, and administrative procedures
• Ability to work both independently and as part of a team
• Maintains confidentiality of company, project, employee, and client information
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and meet deadlines
• Excellent written and verbal communication skills
• Dependable work habits and a commitment to accuracy and quality
• Effective customer service and interpersonal skills
• Ability to prioritize workload in a fast-paced environment

Responsibilities

• Provide clerical and administrative support to office personnel and project teams
• Process, format, transmit, and distribute project and business documents timely
• Perform word processing, data entry, and document management
• Register projects, proposals, and related business records
• Create and maintain project, client, and administrative files
• Organize, file, and maintain electronic and physical records
• Assist with preparation, assembly, binding, and distribution of reports and deliverables
• Format, scan, upload, and archive documents
• Answer telephone calls and direct inquiries
• Support mail distribution and routine office operations
• Provide backup support during absences, training, meetings, and peak periods
• Maintain confidentiality of information
• Assist with organized office records and administrative systems
• Support continuous improvement of administrative processes
• Performs other duties as assigned

Skills

Multitasking

Organizational skills

Written and verbal communication

Attention to detail

Customer service

Ability to work independently

Confidentiality

Teamwork

Education

High school diploma or GED

Driver's license (for ECS subsidiary driving)

Tools

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Job description

ECS Group is seeking an Administrative Assistant to provide clerical and document management support to office personnel and project teams. This part-time role offers potential growth into full-time as business needs evolve.

The position emphasizes reliable administrative support, accurate records, and efficient office workflows in a fast-paced environment. Responsibilities include processing project documents, data entry, file management, and assisting with reports and communications.