Part-Time Administrative Pro — Calm, Efficient Support

The Institute for Family Health; New York (NY); On-site; USD 25,000 - 36,000; Part time

Job summary

The Institute for Family Health seeks a part-time administrative assistant in New York to provide essential clerical and office support. Duties include telephone coverage, routing calls, filing, and assisting with correspondence and scheduling.

A strong emphasis on accuracy, discretion and client-friendly service is required. Ideal candidates will have a high school diploma (bachelor’s preferred), proficiency in Word, Excel, PowerPoint and Outlook, and strong organizational and mathematical

Qualifications

• Clerical/technical/service and administrative tasks.
• Accurate administrative support including telephone coverage, screening and routing calls, messages handling, and routine information requests.
• Organize and maintain files, assist with correspondence, reports, meetings, and update scheduling.
• Demonstrates discretion and problem solving while supporting two Supervisor's priorities.
• Ensures tasks are completed accurately and timely.
• Follows up on long-term projects.
• Maintains confidentiality in information management.
• Coordinates and implements special projects.
• Professional, courteous attitude with clients.

Responsibilities

• Provide administrative support including calls, messages, and information requests.
• Manage files, correspondence, reports, meetings, and scheduling.
• Assist with coordination of meetings and documentation.
• Support two supervisors’ priorities and special projects.
• Maintain confidentiality and professional client interactions.

Skills

Communication skills

Math acumen

Multitasking

Organizational skills

Time management

Discretion

Confidentiality

Client service

Education

High School Diploma

Bachelor's preferred

Tools

Word

Excel

PowerPoint

Outlook

Job description

The Institute for Family Health seeks a part-time administrative assistant in New York to provide essential clerical and office support. Duties include telephone coverage, routing calls, filing, and assisting with correspondence and scheduling.

A strong emphasis on accuracy, discretion and client-friendly service is required. Ideal candidates will have a high school diploma (bachelor’s preferred), proficiency in Word, Excel, PowerPoint and Outlook, and strong organizational and mathematical