Administrative Assistant – Data & Client Support

Center for Family Life; New York (NY); Hybrid; USD 28,000 - 30,000; Full time

Benefits offered by this job

Insurance benefits

403(b) retirement plan with employer-m

Paid time off

Job summary

Center for Family Life in Brooklyn, NY, is seeking an Administrative Assistant to provide administrative and data-entry support across programs. You will maintain participant records, enter data promptly, and assist clients and guests at reception or by phone.

The role requires strong organizational and communication skills, with 1+ year in an office setting. The position is full-time, based in Brooklyn, with a schedule to be discussed with the supervisor.

Qualifications

• High School or Equivalency Diploma required; bachelor's degree preferred.
• At least one year of experience in an office setting required.
• Fast typing skills; touch typing strongly preferred.
• Intermediate knowledge of word processing (MS Word) and spreadsheets (MS Excel).
• Strong written and oral communication skills.
• Strong customer service skills.
• Great attention to detail and excellent organizational skills.
• Flexible, with the ability to pivot between tasks and respond to new priorities.
• Willing to learn new skills and open to feedback.
• Bilingual in Spanish or Mandarin preferred.

Responsibilities

• Recording client/participant information in the database.
• Identifying errors and reporting them to the Data and Impact Manager.
• Handling client/participant information responsibly.
• Maintaining client/participant files up to date and organized.
• Assisting clients, vendors, and guests at reception.
• Maintaining wait lists for programs.
• Receiving and sorting mail and packages.
• Maintaining phone directory up to date.
• Distributing gift cards and checks.
• Ordering supplies and restocking.
• Making PA announcements and supporting fire drills.
• Other clerical tasks assigned by supervisors.

Skills

Typing

Communication skills

Customer service

Attention to detail

Flexible/Adaptable

Independent worker

Bilingual (Spanish or Mandarin)

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

MS Word

MS Excel

Job description

Center for Family Life in Brooklyn, NY, is seeking an Administrative Assistant to provide administrative and data-entry support across programs. You will maintain participant records, enter data promptly, and assist clients and guests at reception or by phone.

The role requires strong organizational and communication skills, with 1+ year in an office setting. The position is full-time, based in Brooklyn, with a schedule to be discussed with the supervisor.