Part-Time Administrative Pro: Budget & Payroll Support

Houston Community College; Houston (TX); On-site; USD 21,000 - 26,000; Part time

Job summary

Houston City College is seeking an Administrative Assistant (Part-time) to provide principal office support at Houston locations, with duties that include phones, typing, budgeting-related tasks, enrollment reports, and coordination with other departments to resolve issues.

The ideal candidate is organized and resourceful, with proficiency in Word, Excel, and basic payroll awareness. Education: high school diploma or GED; experience: two years in a secretarial role; part-time schedule.

Qualifications

• High school diploma or GED equivalent.
• Two (2) years secretarial experience required; three (3) years preferred.
• Proficiency in word processing and spreadsheet applications.
• Good written and oral communication skills.
• Good organizational abilities.

Responsibilities

• Use the following software: PeopleSoft, Oracle, Word, Excel.
• Operate office equipment, such as computer, copier, fax, typewriter, and calculator.
• Respond to special requests and projects, frequently under deadline conditions.
• File correspondence, records, and other department documents.
• Prepare basic reports, such as budget, payroll and enrollment reports, as directed by supervisor.
• Send, receive, and distribute faxes.
• Answer and screen phone calls, handling multiple lines.
• Type correspondences, grant applications and other documents from notes, copies, or rough drafts.
• Answer routine correspondence not requiring supervisor’s attention.
• Communicate with other departments to solve problems.

Skills

Word processing

Spreadsheet apps

Oral and written communication

Education

High school diploma or GED

Tools

PeopleSoft

Oracle

Word

Excel

Job description

Houston City College is seeking an Administrative Assistant (Part-time) to provide principal office support at Houston locations, with duties that include phones, typing, budgeting-related tasks, enrollment reports, and coordination with other departments to resolve issues.

The ideal candidate is organized and resourceful, with proficiency in Word, Excel, and basic payroll awareness. Education: high school diploma or GED; experience: two years in a secretarial role; part-time schedule.