Administrative Assistant for AI Education Project

Houston City College; Houston (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Houston City College is seeking an organized and proactive administrative support professional to assist in the office. You will handle recurring procedures, schedule courses and manage enrollment and personnel matters, while responding to student and community inquiries and supporting events.

Responsibilities include calendar management, preparing reports, coordinating travel, organizing documents, and facilitating dual credit initiatives as needed.

Qualifications

• High school diploma or equivalent is required.
• Progressive secretarial experience is required (2 years).
• Three years of experience is preferred.

Responsibilities

• May be responsible for semester course scheduling, and track enrollment/personnel matters.
• Respond to special projects, frequently under deadline conditions.
• Respond to student and community inquiries as they arise.
• Manage supervisor’s calendar.
• May support the implementation of dual credit recruitment, workshops, and other events.
• May provide support in coordinating and developing course offerings for regional dual credit programs.
• Gather documents necessary to hire part-time faculty and staff.
• May develop course schedule spreadsheets as directed by the supervisor.
• Inventory office supplies to prepare orders for purchase.
• Coordinate, schedule travel for Department faculty and staff.
• File correspondence, records, and other department documents.
• Prepare basic reports, such as budget, payroll and enrollment reports, as directed by supervisor.
• Send, receive, and distribute faxes.
• Answer and screen phone calls, handling multiple lines.
• Perform other duties, tasks and assignments as required.

Skills

Organizational & communication skills

Serving customers

Communicating effectively

Education

High school diploma or equivalent

2 years progressive secretarial experience

3 years experience preferred

Valid Texas Driver License

Tools

MS Office Programs

Information Management Systems

Job description

Houston City College is seeking an organized and proactive administrative support professional to assist in the office. You will handle recurring procedures, schedule courses and manage enrollment and personnel matters, while responding to student and community inquiries and supporting events.

Responsibilities include calendar management, preparing reports, coordinating travel, organizing documents, and facilitating dual credit initiatives as needed.