Part-Time Administrative & Operations Coordinator

Varwyne Talent Collective; San Antonio (TX); On-site; USD 20,000 - 28,000; Part time

Job summary

Varwyne Talent Collective in San Antonio, TX is seeking a Part-Time Administrative Assistant to support daily office operations and leadership. The role favors someone organized, proactive, and able to work independently with minimal supervision in the on-site office.

Responsibilities include managing calendars, coordinating meetings, tracking orders and invoices, handling emails, filing, and assisting with marketing materials, CRM data, and basic graphics.

Qualifications

• High School Diploma or equivalent required.
• 4 years of administrative support experience.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong communication and organizational skills.
• Ability to work independently and manage multiple priorities.
• High attention to detail.

Responsibilities

• Act as the front-line point of contact for office operations
• Schedule meetings and maintain calendars for sales staff and leadership
• Track inventory and monitor customer and supplier orders
• Follow up on quotes, pricing, invoicing, and payments
• Assist with logistics coordination and documentation
• Manage email, mail, filing systems, and expense reporting
• Support sales and operational administrative needs
• Assist with government bid submissions (Sourcewell, etc.)
• Create or update marketing materials and basic graphics
• Support website updates and CRM data management

Skills

Communication skills

Organizational skills

Independence

Attention to detail

Multitasking

Education

High School Diploma or equivalent

Tools

Microsoft Office

CRM

Adobe

Publisher

Job description

Varwyne Talent Collective in San Antonio, TX is seeking a Part-Time Administrative Assistant to support daily office operations and leadership. The role favors someone organized, proactive, and able to work independently with minimal supervision in the on-site office.

Responsibilities include managing calendars, coordinating meetings, tracking orders and invoices, handling emails, filing, and assisting with marketing materials, CRM data, and basic graphics.