Part-Time Administrative Operations Coordinator

University of Wisconsin-Milwaukee; Milwaukee (WI); On-site; USD 29,000 - 32,000; Part time

Job summary

University of Wisconsin-Milwaukee is seeking an Administrative Assistant II to provide administrative, operational, and front-office support for the School of Freshwater Sciences. You will manage receptions, events, onboarding/offboarding, records, and tech support for meetings, using Microsoft 365 tools.

This part-time, temporary role (approx. 20 hours/week) requires strong organizational skills, customer service focus, and ability to handle multiple priorities in an academic setting.

Qualifications

• Associate degree in Business Administration, Office Administration, Communications, Higher Education Administration, or a related field.
• Two (2) years of progressively responsible administrative, executive support, office management, or customer service experience.
• Experience coordinating meetings, events, schedules, and office operations.
• Experience managing digital files and collaboration platforms such as SharePoint and OneDrive.
• Strong written and verbal communication skills.
• Demonstrated ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent organizational, problem-solving, and customer service skills.

Responsibilities

• Serve as the primary receptionist and first point of contact for visitors, building occupants, and external partners.
• Maintain shared spaces, including meeting rooms, mailrooms, copy areas, supply cabinets, and common areas.
• Support the building’s mail, shipping, receiving, and related tracking and billing processes.
• Assist with the onboarding and offboarding activities for employees and other building occupants, including access and resource coordination.
• Assist with the coordination of school events, meetings, and building activities, including scheduling, logistics, and resource management.

Skills

Written communication

Verbal communication

Organizational skills

Multitasking

Customer service

Education

Associate degree

Bachelor's degree (Preferred)

Tools

SharePoint

OneDrive

Microsoft 365

Outlook

Teams

PowerPoint

Job description

University of Wisconsin-Milwaukee is seeking an Administrative Assistant II to provide administrative, operational, and front-office support for the School of Freshwater Sciences. You will manage receptions, events, onboarding/offboarding, records, and tech support for meetings, using Microsoft 365 tools.

This part-time, temporary role (approx. 20 hours/week) requires strong organizational skills, customer service focus, and ability to handle multiple priorities in an academic setting.