Part-Time Administrative Coordinator, University Front Office

University of Wisconsin - Milwaukee; Milwaukee (WI); On-site; USD 29,000 - 32,000; Part time

Job summary

The University of Wisconsin - Milwaukee is seeking an Administrative Assistant to support the School of Freshwater Sciences. Based in Milwaukee, this part-time, temporary role serves as the primary front-office contact for visitors, staff and partners, coordinating administrative operations and facilities.

The ideal candidate has an Associate degree, two years’ experience, strong Microsoft 365 skills, and the ability to manage multiple priorities in a dynamic academic environment.

Qualifications

• Associate degree or equivalent combination of education and experience.
• Two years of administrative, office management, or customer service experience.
• Experience coordinating meetings, events, schedules, and office operations.
• Experience managing digital files and collaboration platforms such as SharePoint and OneDrive.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent organizational, problem-solving, and customer service skills.

Responsibilities

• Front Office and School Operations Support (50%): dienst as the primary receptionist for visitors and partners; maintain shared spaces; support mail, shipping, and billing processes; assist with onboarding and offboarding activities; coordinate events and space reservations; provide technical support for meetings and presentations.
• Key Job Responsibilities: schedule logistics, collect and prepare communications, distribute materials per policies; act as first point of contact and route inquiries; maintain electronic/physical records per policies.

Skills

Communication

Organization

Customer service

Multitasking

Written & verbal

Education

Associate degree in Business Administration or related field

Tools

Microsoft 365

SharePoint

OneDrive

Outlook

Teams

PowerPoint

Job description

The University of Wisconsin - Milwaukee is seeking an Administrative Assistant to support the School of Freshwater Sciences. Based in Milwaukee, this part-time, temporary role serves as the primary front-office contact for visitors, staff and partners, coordinating administrative operations and facilities.

The ideal candidate has an Associate degree, two years’ experience, strong Microsoft 365 skills, and the ability to manage multiple priorities in a dynamic academic environment.