Part-Time Administrative Coordinator: Scheduling & Support

fujitec; Carrollton (TX); On-site; USD 19,000 - 30,000; Part time

Job summary

Fujitec America is seeking an Administrative Coordinator to provide administrative support for the branch office in Carrollton, TX. The role includes handling phone calls, service dispatch, ticket creation, payroll-related tasks, and filing—an essential backbone for daily operations.

Ideal candidates will have at least 1 year of related experience, strong organizational and communication skills, and the ability to manage multiple tasks in a busy office environment.

Qualifications

• High School Diploma or equivalent.
• Minimum 1 year in related field.
• Strong organizational and communication skills.
• Ability to handle multiple administrative tasks.

Responsibilities

• Answer and transfer phone calls; screen and take messages.
• Dispatch/service calls to technicians by urgency.
• Create service tickets in Fujitec system with customer info.
• Assist mechanics with service tickets and payroll time entry.
• Update on-call schedule and notify staff as needed.
• Coordinate location service holds (dispatch status).
• Enter weekly hours for union employees and process payroll in Vision/ADP.
• Track PTO and vacation for union employees.
• Perform accounts payable duties and maintain invoice files.
• Maintain filing systems and coordinate office equipment maintenance.
• Open and route mail and packages; prepare outgoing mail.
• Maintain contact with customers, vendors, and headquarters.
• Conduct research and generate reports.
• Serve as backup for other administrative duties.

Skills

Technical Professional Knowledge

Teamwork and Cooperation

Communication

Adaptability

Customer Service Orientation

Planning and Organizing

Education

High School Diploma or equivalent

Job description

Fujitec America is seeking an Administrative Coordinator to provide administrative support for the branch office in Carrollton, TX. The role includes handling phone calls, service dispatch, ticket creation, payroll-related tasks, and filing—an essential backbone for daily operations.

Ideal candidates will have at least 1 year of related experience, strong organizational and communication skills, and the ability to manage multiple tasks in a busy office environment.