Branch Operations & Finance Lead

Fujitec Elevator (US & Canada); Sharon (MA); On-site; USD 65,000 - 90,000; Full time

Job summary

Fujitec America is seeking an experienced Office Manager to oversee the branch’s administrative, finance, HR, and payroll functions. The role requires discretion and independent judgement in handling significant matters.

You will manage dispatching, service tickets, vehicle records, and OSHA reporting, while coordinating with vendors and corporate HQ to ensure smooth operations and accurate reporting across departments.

Qualifications

• Education: High School Diploma.
• Experience: Minimum 3 years in finance and/or office management.

Responsibilities

• Manage the day-to-day administrative functions of the branch ensuring that corporate processes and local branch procedures are followed.
• Manage service dispatching and the creation of callback and preventative maintenance tickets. Assist mechanics with issues encountered with service tickets and ensure they are properly resolved for time entry and payroll. Update service routes in system as needed.
• Maintain records of company vehicles and drivers, auto claim reports, fuel cards, and toll passes.
• Follow the corporate process for injury and liability claims reporting and yearly OSHA reports. Maintain claim files, compile data regarding claims, and work with Corporate Safety department.
• Coordinate maintenance of office equipment.
• Maintain contact with outside vendors and corporate headquarters.
• Conduct research, compile and generate reports.
• Administer union new hire onboarding HR forms, safety information, and company policy.
• Accurately set up and maintain union employee information in Fujitec system and HRIS.
• Manage weekly union payroll process. Enter construction employee’s hours and job coding. Ensure proper processing in Fujitec system and transmittal in ADP.
• Manage and record employee PTO hours taken and ensure proper bi-annual and termination payouts.

Skills

Attention to Detail

Planning and Organizing

Communication

Teamwork and Cooperation

Decision Making

Education

High School Diploma

Tools

ADP

Vision

Job description

Fujitec America is seeking an experienced Office Manager to oversee the branch’s administrative, finance, HR, and payroll functions. The role requires discretion and independent judgement in handling significant matters.

You will manage dispatching, service tickets, vehicle records, and OSHA reporting, while coordinating with vendors and corporate HQ to ensure smooth operations and accurate reporting across departments.