Administrative Coordinator - Part Time, TEMPORARY

fujitec; Carrollton (TX); On-site; USD 19,000 - 30,000; Part time

Job summary

Fujitec America is seeking an Administrative Coordinator to provide administrative support for the branch office in Carrollton, TX. The role includes handling phone calls, service dispatch, ticket creation, payroll-related tasks, and filing—an essential backbone for daily operations.

Ideal candidates will have at least 1 year of related experience, strong organizational and communication skills, and the ability to manage multiple tasks in a busy office environment.

Qualifications

• High School Diploma or equivalent.
• Minimum 1 year in related field.
• Strong organizational and communication skills.
• Ability to handle multiple administrative tasks.

Responsibilities

• Answer and transfer phone calls; screen and take messages.
• Dispatch/service calls to technicians by urgency.
• Create service tickets in Fujitec system with customer info.
• Assist mechanics with service tickets and payroll time entry.
• Update on-call schedule and notify staff as needed.
• Coordinate location service holds (dispatch status).
• Enter weekly hours for union employees and process payroll in Vision/ADP.
• Track PTO and vacation for union employees.
• Perform accounts payable duties and maintain invoice files.
• Maintain filing systems and coordinate office equipment maintenance.
• Open and route mail and packages; prepare outgoing mail.
• Maintain contact with customers, vendors, and headquarters.
• Conduct research and generate reports.
• Serve as backup for other administrative duties.

Skills

Technical Professional Knowledge

Teamwork and Cooperation

Communication

Adaptability

Customer Service Orientation

Planning and Organizing

Education

High School Diploma or equivalent

Job description

ADMINISTRATIVE COORDINATOR - PART TIME, TEMPORARY

JOB SUMMARY

Provide administrative and business detail support for the branch office by performing a variety of administrative tasks.

ESSENTIAL DUTIES

• Answer and transfer phone calls, screening, and taking messages when necessary.
• Dispatch/coordinate service calls to technicians prioritizing them based on urgency and importance.
• Create service tickets in Fujitec system by logging all significant information regarding the customer request for service.
• Assist mechanics with issues encountered with service tickets and ensure they are properly resolved for time entry and payroll.
• Update on call schedule and notify answering service and mechanics of changes when needed.
• Coordinate location service holds (dispatch status) in Vision.
• Enter construction and/or mod employee’s weekly hours. Process weekly union payroll in Vision and transmittal in ADP; record holiday hours and PTO hours taken.
• Track union employee’s PTO and vacation schedule.
• Perform accounts payable duties to include researching purchase orders, maintaining packing list and invoice files, coordinating invoice approval and routing to corporate AP department.
• Maintain filing systems to include electronic filing as assigned.
• Coordinate maintenance of office equipment.
• Open and route incoming mail and packages. Prepare outgoing mail and packages.
• Maintain contact with customers, outside vendors and corporate headquarters.
• Conduct research, compile and generate reports.
• Serve as backup for other administrative duties as needed.

This job description is not intended to be all-inclusive, and the employee will also perform other reasonably related business duties.

DIRECT REPORTS

0 - None

JOB QUALIFICATIONS AND REQUIREMENTS

• Education: High School Diploma or equivalent
• Experience: Minimum 1 year in related

• SKILLS/CORE COMPETENCIES

• Technical Professional Knowledge
• Teamwork and Cooperation
• Communication
• Adaptability
• Customer Service Orientation
• Planning and Organizing

WORK ENVIRONMENT AND EXPECTATIONS

Job duties are performed mainly within an established office environment under normal lighting and climate-controlled tolerances. The noise level in the work environment is usually low to moderate.

The work environments are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL REQUIREMENTS

Prolonged periods sitting at a desk and working on a computer.

Must be able to lift up to 15 pounds at times.

This job description does not constitute a written or implied contract of employment. This job description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, efforts, or work conditions associated with the job. Furthermore, the employer may revise or change job duties and responsibilities as the need arises.

Fujitec America is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or status as a protected veteran or any other protected class under federal, state, or local law.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Applicants must be authorized to work for any employer in the U.S. We are currently unable to sponsor or take over sponsorship of an employment visa.