Part-Time Administrative & Conference Coordinator

FEDSYNC; Brook Park (OH); On-site; USD 24,000 - 30,000; Part time

Job summary

FedSync partners with NASA Glenn Research Center to provide administrative support for conference coordination within the Code L Directorate. The role acts as the Conference POC for ~600 civil service employees, guiding attendees, processing conference packages, and managing data in the TTC system.

You will develop annual data calls, update NCTS worksheets, and collaborate with Finance on travel costs and funding. A strong background in Office applications and NASA processes is essential.

Qualifications

• High School Diploma required; vocational training a plus.
• Minimum 7 years in an office environment; knowledge of Code L processes preferred.
• Experience with Microsoft Office applications (Word, Excel, PowerPoint, Teams, SharePoint, Acrobat).

Responsibilities

• Serve as Code L Directorate's Conference POC for ~600 civil service employees using the TTC tool.
• Provide guidance to NASA attendees and engineering contractors at conferences as needed.
• Develop the fiscal year TTC Data Call and complete NCTS worksheets for conferences.
• Process daily conference entries in TTC and maintain records.
• Review submissions for completeness and request revisions as needed.
• Respond to ad hoc TTC reports and analyze attendance trends.
• Verify travel costs and per diem; coordinate with finance on funding and approvals.
• Coordinate attendance priorities when visitor caps apply; communicate across offices.
• Support the annual LIF process, organize reviews, and maintain proposal repository.
• Draft and distribute communications on conference processes and updates.
• Provide backup support for other GLASS Administrative Assistants.

Skills

Microsoft Word

Excel

PowerPoint

Teams

SharePoint

Adobe Acrobat

Education

High School Diploma

Tools

NASA Conference Tracking System (NCTS)

TTC tool

Job description

FedSync partners with NASA Glenn Research Center to provide administrative support for conference coordination within the Code L Directorate. The role acts as the Conference POC for ~600 civil service employees, guiding attendees, processing conference packages, and managing data in the TTC system.

You will develop annual data calls, update NCTS worksheets, and collaborate with Finance on travel costs and funding. A strong background in Office applications and NASA processes is essential.