Part-Time Administrative Assistant — Office & Scheduling Pro

Matthews Landscaping, Inc.; California (MO); Hybrid; USD 28,000 - 37,000; Part time

Job summary

Matthews Landscaping, Inc. is seeking an Administrative Assistant for a part-time, on-site role in Encino, CA.

This position supports the office functions, handles data entry, manages the main phone line, schedules appointments, and assists the leadership team with clerical tasks across departments. Responsibilities include front-desk duties, ordering office supplies, coordinating onboarding for agents, preparing materials for meetings, and maintaining calendars.

Qualifications

• Associates Degree or higher required.
• 2+ years of relevant administrative experience.
• Proficient in Microsoft Office (Word/Excel/OneNote/Outlook).
• Strong communication and organizational skills.

Responsibilities

• Serve as first point of contact for clients and visitors.
• Handle data entry, manage main phone line, and schedule appointments.
• Coordinate onboarding for agents and update calendars and seating.
• Order, stock, and track office supplies and equipment.
• Prepare materials for meetings and assist leadership with projects.

Skills

Attention to detail

Time management

Communication skills

Customer service

Education

Associate's Degree or higher

Tools

Microsoft Word

Microsoft Excel

Microsoft OneNote

Microsoft Outlook

Job description

Matthews Landscaping, Inc. is seeking an Administrative Assistant for a part-time, on-site role in Encino, CA.

This position supports the office functions, handles data entry, manages the main phone line, schedules appointments, and assists the leadership team with clerical tasks across departments. Responsibilities include front-desk duties, ordering office supplies, coordinating onboarding for agents, preparing materials for meetings, and maintaining calendars.