Operations & Scheduling Assistant

Edwin's Landscaping & Tree Experts LLC; Catonsville (MD); On-site; USD 42,000 - 54,000; Full time

Job summary

Edwin's Landscaping & Tree Experts LLC in Catonsville, MD is seeking a motivated Administrative Assistant to keep daily operations running smoothly and support a busy field crew. You will answer calls, schedule service, prepare invoices, maintain filing systems, and assist with basic bookkeeping in a fast-paced, small-business environment.

Proficiency in Microsoft Office or Google Workspace, strong communication, and attention to detail are essential; landscaping experience is a plus.

Qualifications

• Prior experience in administrative, office, or customer service role.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite or Google Workspace.
• High level of organization and attention to detail in a fast-paced environment.

Responsibilities

• Answer and direct incoming phone calls, emails, and customer inquiries.
• Schedule appointments, service calls, and crew assignments.
• Prepare and send estimates, invoices, and follow-up communications to clients.
• Maintain organized digital and physical filing systems for contracts, permits, and job records.
• Support office operations including data entry, supply ordering, and general clerical tasks.
• Coordinate with field crews and management to ensure accurate job scheduling and updates.
• Assist with basic bookkeeping tasks such as processing payments and tracking expenses.

Skills

Strong communication

Highly organized

Multitasking

Team player

Tools

Microsoft Office

Google Workspace

Job description

Edwin's Landscaping & Tree Experts LLC in Catonsville, MD is seeking a motivated Administrative Assistant to keep daily operations running smoothly and support a busy field crew. You will answer calls, schedule service, prepare invoices, maintain filing systems, and assist with basic bookkeeping in a fast-paced, small-business environment.

Proficiency in Microsoft Office or Google Workspace, strong communication, and attention to detail are essential; landscaping experience is a plus.