Part-Time Administrative Assistant — Office Support Pro

Civil and Environmental Consultants; Naperville (IL); On-site; USD 21,000 - 28,000; Part time

Benefits offered by this job

Matching 401(k)

Profit sharing

Performance bonus

Company stock

Medical, dental, and vision insurance

Short and long-term disability

Tuition assistance

Professional development

Work-life balance

Job summary

Civil & Environmental Consultants, Inc. in Naperville, IL seeks a Part-Time Administrative Assistant to keep the office running smoothly and professionally.

You’ll greet guests, answer calls, prepare documents, and support daily operations with accuracy and a welcoming touch. Collaborate with the Office Operations Lead and Administrative Manager, handle meetings and logistics, manage supplies, and coordinate cross-team communication.

Qualifications

• High School diploma or equivalent schooling experience
• Experience in an office environment
• Excellent communication skills
• Attention to detail
• Proficiency with Microsoft Office (Word, Excel, and Outlook)

Responsibilities

• Greet guests and answer phones with professionalism
• Prepare and reproduce documents, maintain electronic filing systems, and assist with quality assurance reviews for proposals, reports, and plans
• Coordinate meetings, office activities, and logistics for internal events, conferences, and training sessions
• Manage office supplies-ordering, stocking, and ensuring availability
• Support communication between corporate teams (accounting, operations, marketing, HR, IT) and local office staff
• Draft and review documents, providing suggestions for improvement
• Handle incoming and outgoing correspondence with accuracy and attention to detail
• Communicate effectively with clients in person, by phone, and in writing
• 20-30 hours a week

Skills

Excellent communication

Attention to detail

Education

High School diploma or equivalent

Tools

Microsoft Office

Job description

Civil & Environmental Consultants, Inc. in Naperville, IL seeks a Part-Time Administrative Assistant to keep the office running smoothly and professionally.

You’ll greet guests, answer calls, prepare documents, and support daily operations with accuracy and a welcoming touch. Collaborate with the Office Operations Lead and Administrative Manager, handle meetings and logistics, manage supplies, and coordinate cross-team communication.