On-Site Executive Assistant & Office Operations Specialist

Matthews™; Los Angeles (CA); On-site; USD 28,000 - 33,000; Full time

Job summary

Matthews™ is seeking an Administrative Assistant to support the office operations in Encino, CA. You will handle data entry, manage the main phone line, schedule appointments, maintain calendars, and provide executive administrative support to leaders and agents.

You will coordinate with IT, Facilities, the Market Leader, and Recruiting Partners, assist with onboarding, trainings, events, and ensure smooth daily operations on-site, including mail and visitor management.

Qualifications

• Associates Degree or higher required or equivalent experience.
• Proficient in Microsoft Office (Word, Excel, OneNote, Outlook).
• Strong communication and interpersonal skills.

Responsibilities

• Serve as the first point of contact for clients and visitors, directing them appropriately.
• Manage main phone line and voicemail; relay messages to the correct party.
• Handle data entry and calendar management; schedule appointments and meetings.

Skills

Microsoft Office

Data entry

Communication

Education

Associate degree or higher

Tools

Box

Atlas

Job description

Matthews™ is seeking an Administrative Assistant to support the office operations in Encino, CA. You will handle data entry, manage the main phone line, schedule appointments, maintain calendars, and provide executive administrative support to leaders and agents.

You will coordinate with IT, Facilities, the Market Leader, and Recruiting Partners, assist with onboarding, trainings, events, and ensure smooth daily operations on-site, including mail and visitor management.