Part-Time Administrative Assistant — Housing Management

The John Stewart Company; San Jose (CA); On-site; USD 30,000 - 42,000; Part time

Benefits offered by this job

Medical, dental and vision care

Vacation leave up to ten days

Up to 80 hours of sick time per year

Flexible Spending Accounts

Company paid Life AD&D Long Term

EAP counseling

Commuter benefit program

AT&T/ClassPass discounts

$100 wellness reimbursement

401(k) retirement savings plan (2% cap

Job summary

The John Stewart Company in San Jose, CA is seeking a part-time Administrative Assistant to support the daily operations of our housing management and property services team. Under the direction of the Property Manager, you will handle routine office tasks and interact with residents and staff to ensure smooth operations.

Ideal candidates have at least 2 years of admin experience, strong English communication, and proficiency with Word, Excel, PowerPoint, and Outlook.

Qualifications

• Proficient in Microsoft Word, Excel, PowerPoint and Outlook.
• Ability to read, write and excellent communicate skills in English.
• A minimum of 2 years of administrative assistance experience.
• Professional demeanor with the ability to adapt to last-minute changes.
• Highly organized with the ability to prioritize to meet deadlines.

Responsibilities

• Basic administrative duties such as filing, copying, faxing, scanning, mailings and answering the phone.
• Conduct interviews for annual re-certification, complete re-certification related documents and maintain tracking log for tenants.
• Receive and prepare work orders and work order history files.
• Utilize Boston Post our property management software or relevant waiting list programs.
• Create and update spreadsheets, fliers, reports and other documents as requested.
• Manage schedules such as set up appointments and reminders.
• Complete data entry and projects in a timely and accurate manner.

Skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Outlook

Job description

The John Stewart Company in San Jose, CA is seeking a part-time Administrative Assistant to support the daily operations of our housing management and property services team. Under the direction of the Property Manager, you will handle routine office tasks and interact with residents and staff to ensure smooth operations.

Ideal candidates have at least 2 years of admin experience, strong English communication, and proficiency with Word, Excel, PowerPoint, and Outlook.