Part-Time Administrative Assistant — Growth & Onboarding

JUB Engineers, Inc.; Idaho Falls, Pocatello (ID, ID); On-site; USD 25,000 - 34,000; Part time

Benefits offered by this job

Professional development

401(k) with company match

Education Reimbursement

Health club subsidy

Employee ownership opportunities after

Job summary

J-U-B ENGINEERS, inc. in Idaho Falls or Pocatello, ID is seeking a Part-Time Administrative Assistant (20-25 hrs/wk) to support staff and report to a Regional Office Manager. Schedule is Monday through Thursday, 7:30am-5:30pm, and Friday 7:30am-11:30am; there is potential to turn into full-time.

You will handle calls, meetings, mail, travel, supplies, onboarding, and coordination with engineers and staff. A HS diploma, valid driver’s license, and proficiency in MS Office and Adobe Acrobat are

Qualifications

• 5+ years of customer service or professional office experience preferred.
• High School diploma or equivalent.
• Valid driver's license.
• Proficient with Microsoft Office Suite (Word, Excel, Outlook) and Adobe Acrobat.
• Attention to detail, self-motivation, and initiative.
• Team-oriented with interest in helping J-U-B be successful.
• Basic math skills and understanding of accounting (A/P and A/R) are a plus.
• Technical writing skills are a plus.

Responsibilities

• Answer and route office phone calls promptly and courteously.
• Schedule meetings, office events, order food, and run errands.
• Review mail and ship packages; monitor office supplies.
• Make travel arrangements and training registrations.
• Assist with onboarding of new employees and IT coordination.
• Prepare proposals, graphics, and submittal packets as needed.
• Maintain conference room and kitchen areas; organize and tidy spaces.
• File management (paper and digital) and archiving.
• Coordinate fleet vehicle maintenance and usage.
• Assist in planning office activities and community events.
• Collaborate with admin staff across the company.

Skills

Customer service

Office experience

Attention to detail

Teamwork

Self-motivation

Initiative

Mathematical skills

Technical writing

Education

High School diploma or equivalent

Tools

Microsoft Word

Excel

Outlook

Adobe Acrobat

Job description

J-U-B ENGINEERS, inc. in Idaho Falls or Pocatello, ID is seeking a Part-Time Administrative Assistant (20-25 hrs/wk) to support staff and report to a Regional Office Manager. Schedule is Monday through Thursday, 7:30am-5:30pm, and Friday 7:30am-11:30am; there is potential to turn into full-time.

You will handle calls, meetings, mail, travel, supplies, onboarding, and coordination with engineers and staff. A HS diploma, valid driver’s license, and proficiency in MS Office and Adobe Acrobat are