Administrative Assistant - Team Support & Office Ops

JUB Engineers, Inc.; Twin Falls (ID); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Competitive salary

Career growth opportunities

Mentorship programs

Performance bonuses

Generous vacation and sick leave

Medical, dental, vision, life, and…dis

401(k) with match

Education Reimbursement

Paid Holidays

Health club subsidy

Team-centered environment

Employee ownership opportunities

Job summary

J-U-B ENGINEERS, Inc. is seeking an Administrative Assistant for our Twin Falls office. The role involves supporting the Regional Office Manager with a wide range of administrative tasks in a collaborative, team-oriented environment.

Responsibilities include handling calls, scheduling, mail, travel, onboarding, document review, budgeting support, and coordinating office operations. A proactive, detail-oriented candidate with MS Office and Adobe Acrobat skills fits well in our growth-minded firm.

Qualifications

• 5 years of customer service or professional office experience preferred.
• Minimum High School diploma or equivalent.
• Must have valid driver’s license.
• Must be proficient with Microsoft Office Suite programs (Word, Excel, Outlook) and Adobe Acrobat.
• Demonstrated attention to detail, self-motivation, and initiative.
• Team-oriented focus with an interest in making J-U-B successful.
• Basic mathematical skills and understanding of accounting principles (budgets, A/P, A/R) are a plus.

Responsibilities

• Answer and route office calls promptly, correctly and courteously.
• Schedule meetings, office events, order food, and run errands.
• Review and distribute mail and ship packages.
• Monitor, order, and purchase office supplies as needed.
• Make travel arrangements and training registrations.
• Resolve issues with and maintain office equipment and supplies.
• Assist with onboarding of new employees, including new-hire paperwork and IT coordination.
• Collaborate with managers, engineers, and staff to understand needs and provide support including technical document review.
• Complete special project assignments such as compiling, printing, binding, and document delivery.
• Own conference room and kitchen organization, filing (paper and digital) and archiving.

Skills

Customer service

Office administration

Attention to detail

Team collaboration

Education

High School diploma

Tools

Microsoft Office

Adobe Acrobat

Job description

J-U-B ENGINEERS, Inc. is seeking an Administrative Assistant for our Twin Falls office. The role involves supporting the Regional Office Manager with a wide range of administrative tasks in a collaborative, team-oriented environment.

Responsibilities include handling calls, scheduling, mail, travel, onboarding, document review, budgeting support, and coordinating office operations. A proactive, detail-oriented candidate with MS Office and Adobe Acrobat skills fits well in our growth-minded firm.