Administrative Assistant

JUB Engineers, Inc.; Idaho Falls, Pocatello (ID, ID); On-site; USD 25,000 - 34,000; Part time

Benefits offered by this job

Professional development

401(k) with company match

Education Reimbursement

Health club subsidy

Employee ownership opportunities after

Job summary

J-U-B ENGINEERS, inc. in Idaho Falls or Pocatello, ID is seeking a Part-Time Administrative Assistant (20-25 hrs/wk) to support staff and report to a Regional Office Manager. Schedule is Monday through Thursday, 7:30am-5:30pm, and Friday 7:30am-11:30am; there is potential to turn into full-time.

You will handle calls, meetings, mail, travel, supplies, onboarding, and coordination with engineers and staff. A HS diploma, valid driver’s license, and proficiency in MS Office and Adobe Acrobat are

Qualifications

• 5+ years of customer service or professional office experience preferred.
• High School diploma or equivalent.
• Valid driver's license.
• Proficient with Microsoft Office Suite (Word, Excel, Outlook) and Adobe Acrobat.
• Attention to detail, self-motivation, and initiative.
• Team-oriented with interest in helping J-U-B be successful.
• Basic math skills and understanding of accounting (A/P and A/R) are a plus.
• Technical writing skills are a plus.

Responsibilities

• Answer and route office phone calls promptly and courteously.
• Schedule meetings, office events, order food, and run errands.
• Review mail and ship packages; monitor office supplies.
• Make travel arrangements and training registrations.
• Assist with onboarding of new employees and IT coordination.
• Prepare proposals, graphics, and submittal packets as needed.
• Maintain conference room and kitchen areas; organize and tidy spaces.
• File management (paper and digital) and archiving.
• Coordinate fleet vehicle maintenance and usage.
• Assist in planning office activities and community events.
• Collaborate with admin staff across the company.

Skills

Customer service

Office experience

Attention to detail

Teamwork

Self-motivation

Initiative

Mathematical skills

Technical writing

Education

High School diploma or equivalent

Tools

Microsoft Word

Excel

Outlook

Adobe Acrobat

Job description

Description

Administrative Assistant

Location: Idaho Falls or Pocatello, ID

At J-U-B ENGINEERS, inc., our purpose is simple but powerful: Helping Each Other Create Better Communities. With over 20 offices across seven states, J-U-B is committed to creating an environment where employees feel supported, challenged, and connected to meaningful work.

We are seeking a Part-Time Administrative Assistant (20-25hrs/wk) to work in our Idaho Falls or Pocatello office to support our entire staff and report to a Regional Office Manager. The schedule for this role can vary, but office hours are Monday - Thursday, 7:30am-5:30pm, Friday, 7:30am-11:30am. This role also has potential to turn into full-time in the future.

What You'll Do

The administrative assistant will perform a variety of duties and responsibilities working closely with Regional Office Manager. Main responsibilities include, but are not limited to:

• Answer and route office phone calls promptly, correctly and in a courteous manner
• Schedule meetings, office events, order food, and run errands
• Review and distribute mail and ship packages
• Monitor, order, and purchase office supplies as needed
• Make travel arrangements and training registrations
• Resolve issues with and maintain office equipment and supplies
• Assist with the onboarding of new employees to include new-hire paperwork and working with IT/equipment
• Partner with managers, engineers, and staff to understand needs and provide support including technical document review
• Complete special project assignments, such as compiling, printing, binding, and document delivery
• Ownership of conference room and kitchen to include organizing and straightening.
• File management (paper and digital), including archiving
• Communicate with staff and distribute important information
• Coordinate fleet vehicle maintenance and coordination of usage
• Assist in planning and executing office activities
• Partner with business integration leader to support local community functions and events
• Troubleshoot building related issues and follow up with vendors to get issues resolved
• Organize and schedule submittal packets and information, assist with proposal drafts and graphics
• Collaborate with other admin staff across the company

Requirements

Minimum Qualifications

• 5+ years of customer service or professional office experience preferred
• Minimum High School diploma or equivalent
• Must have valid driver's license
• Must be proficient with Microsoft Office Suite programs (mainly Word, Excel, and Outlook) and Adobe Acrobat
• Demonstrated attention to detail, self-motivation, and initiative
• Team-oriented focus with an interest in making J-U-B successful
• Basic mathematical skills and understanding of accounting principles to include budgets, accounts payable and accounts receivable are a plus.
• Technical writing skills are a plus

What We Offer

• Competitive salary: $18.00-$25.00 hourly, depending on experience
• Professional development and career growth opportunities
• Coaching and Mentorship programs
• 401(k) with company match and profit sharing
• Education Reimbursement
• Health club subsidy
• A collaborative, team-centered work environment
• Employee ownership opportunities after qualified years of service

The application window will be open through December 30, 2026. Applications will be reviewed frequently, and interviews may be scheduled throughout the posting period.