Part-Time Administrative Assistant, Counseling Center

Point Park University; Pittsburgh (Allegheny County); On-site; USD 21,000 - 28,000; Part time

Job summary

Point Park University is seeking an Administrative Assistant (Part-Time) for the University Counseling Center (UCC). You will answer phones, schedule screenings, manage records, and support daily office operations in a fast-paced campus clinic.

The ideal candidate has a high school diploma with business/secretarial coursework, at least one year of related experience, and proficiency with Microsoft Office. Strong communication, organization, and a commitment to HIPAA confidentiality are essential.

Qualifications

• High school education with business/secretarial coursework preferred.
• One year related work experience.
• Typing speed of at least 30 WPM and data entry skills.
• Proficiency with Microsoft Office products.
• Strong communication, customer service and organizational abilities.
• Understanding of patient confidentiality per HIPAA.
• Experience in mental health or medical clinic setting preferred.

Responsibilities

• Answer phones, take messages, screen calls, check voicemails, locate information for inquiries.
• Enter student information into Titanium EMR system and maintain records.
• Respond to student inquiries, provide forms, and schedule screenings.
• Pull files and documents for appointments or director requests.
• Prepare letters, documents and envelopes as needed; maintain calendars.
• Assist with budgetary processes and general office management.
• Support outreach and coordination with other departments as needed.
• Maintain waiting area and manage office supplies and inventory.
• Follow up with students and manage waitlists as directed by the director.
• Coordinate with IT for technical issues and Titanium/VALT services.

Skills

Typing

Communication

Customer service

Organizational skills

Confidentiality

Cultural sensitivity

Mental health clinic experience

Education

High school education with business/secretarial coursework

Tools

Microsoft Office

Job description

Point Park University is seeking an Administrative Assistant (Part-Time) for the University Counseling Center (UCC). You will answer phones, schedule screenings, manage records, and support daily office operations in a fast-paced campus clinic.

The ideal candidate has a high school diploma with business/secretarial coursework, at least one year of related experience, and proficiency with Microsoft Office. Strong communication, organization, and a commitment to HIPAA confidentiality are essential.