Part-Time Administrative Assistant

The Pennsylvania State University; State College (Centre County); On-site; USD 20,664 - 34,440; Part time

Job summary

The Pennsylvania State University is looking for a part-time administrative assistant in the Edna Bennett Pierce Prevention Research Center. The role involves greeting visitors, managing conference room schedules, and assisting with various administrative tasks.

Responsibilities include serving as a receptionist, coordinating weekly seminars, distributing mail, and assisting the administrative team with financial forms. Applicants should possess strong organizational and communication skills.

Employment is contingent upon successful completion of background checks as per University policies.

Qualifications

• Excellent communication and interpersonal skills.
• Strong organizational abilities and attention to detail.
• Ability to manage multiple tasks and responsibilities.

Responsibilities

• Serve as receptionist for the PRC main office.
• Support and coordinate weekly seminars.
• Sort and distribute mail and packages.
• Assist in preparation of financial forms.

Job description

Job Description

The Edna Bennett Pierce Prevention Research Center (PRC) in the College of Health and Human Development seeks to hire a part-time administrative assistant to assist with administrative duties.

Responsibilities

• Serve as receptionist as needed for the PRC main office; greet visitors, provide information, answer the main phone line, provide assistance or redirect as appropriate.
• Support and coordinate weekly seminars; serve as lead contact for conference room scheduling and technology support, set up equipment for meetings and presentations, troubleshoot issues and/or arrange for support, order meals and refreshments when needed.
• Sort and distribute mail, prepare daily mail slips for outgoing mail, receive and send packages.
• Provide assistance to administrative team members in the preparation, processing, and submission of financial forms (e.g., travel reimbursements, purchasing card reconciliations, etc.).

Legal and Safety Information

Employment with the University will require successful completion of background check(s) in accordance with University policies.

Equal Employment Opportunity Statement

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.