Part-Time Administrative Assistant - Behavioral Health

Grace Assessment & Therapy Services; Winchester (VA); On-site; USD 19,000 - 28,000; Part time

Job summary

Grace Assessment & Therapy Services in Winchester, VA is seeking a part-time Administrative Assistant to support daily operations. The role involves handling phone calls, scheduling, greeting clients, maintaining records, processing forms, and assisting with billing inquiries in a confidential medical setting.

You will collaborate with clinicians and staff, ensure accurate scheduling, manage documentation, and use practice management software while upholding privacy standards.

Qualifications

• Proven ability to support office operations and clinician schedules.
• Professional phone etiquette and client communication.
• Solid clerical skills including filing, data entry, and records management.
• Ability to maintain confidentiality and HIPAA/privacy compliance.
• Comfort with scheduling systems and practice management tools.
• Strong organizational skills and attention to detail; able to multitask.

Responsibilities

• Answer and triage phone calls; schedule appointments; greet clients warmly.
• Maintain client records; process forms and documentation; manage mail.
• Perform general clerical tasks: filing, data entry, scanning.
• Coordinate clinician schedules and relay information to staff.
• Assist with basic billing or insurance inquiries; protect privacy.

Skills

Administrative support

Phone etiquette

Clerical skills

Confidentiality

Scheduling

Multitasking

Education

High school diploma

Tools

Practice management software

Microsoft Office

Job description

Grace Assessment & Therapy Services in Winchester, VA is seeking a part-time Administrative Assistant to support daily operations. The role involves handling phone calls, scheduling, greeting clients, maintaining records, processing forms, and assisting with billing inquiries in a confidential medical setting.

You will collaborate with clinicians and staff, ensure accurate scheduling, manage documentation, and use practice management software while upholding privacy standards.