Part-Time Administrative Assistant (20 hours/week)

ProPivotal; Cambridge (MA); On-site; USD 28,000 - 40,000; Part time

Job summary

ProPivotal in Cambridge, MA is seeking a Part-Time Administrative Assistant (20 hours/week) to support the Office of the Dean. This role offers exposure to senior leadership, and involvement in coordination of high-profile events and daily administrative activities.

You will handle inquiries, manage calendars, arrange travel, take minutes at meetings, and assist with supplies and event logistics, with discretion for confidential information.

Qualifications

• Minimum of 2 years of relevant administrative experience.
• Experience coordinating corporate events is preferred.
• Strong interpersonal and communication skills.
• Ability to manage multiple priorities with attention to detail.

Responsibilities

• Respond to inquiries, providing explanations of policies and procedures to faculty, students, staff, donors, and visitors
• Manage calendars, schedule appointments, and coordinate domestic and international travel
• Attend high-level meetings, record minutes, and distribute as needed
• Handle confidential information with discretion
• Assist with office supplies and inventory management
• Coordinate logistics for major events, including preparing agendas, invitations, and materials
• Prepare complex itineraries for alumni, donors, and other guests

Skills

Interpersonal communication

Attention to detail

Time management

Tools

Microsoft Office

Google Workspace

Job description

A prestigious academic college is seeking a Part-Time Administrative Assistant (20 hours/week) to support the Office of the Dean. This role offers an excellent opportunity to work in a dynamic academic environment, collaborate closely with senior leadership, and assist with the coordination of high-profile events and administrative activities.

Work Details

• Schedule: 20 hours per week flexible between Monday-Friday
• Location: Cambridge, Massachusetts
• Work Arrangement: Onsite
• Pay Rate: $25.00 per hour

Why This Job Is Awesome

• Gain experience working directly in the Dean's Office of an innovative academic institution
• Be involved in planning and executing high-profile college events
• Opportunity for professional growth in a collaborative environment

Responsibilities

• Respond to inquiries, providing explanations of policies and procedures to faculty, students, staff, donors, and visitors
• Manage calendars, schedule appointments, and coordinate domestic and international travel
• Attend high-level meetings, record minutes, and distribute as needed
• Handle confidential information with discretion
• Assist with office supplies and inventory management
• Coordinate logistics for major events, including preparing agendas, invitations, and materials
• Prepare complex itineraries for alumni, donors, and other guests

Required Experience and Skills

• Minimum of 2 years of relevant administrative experience
• Prior experience managing, planning or coordinating corporate events
• Strong interpersonal and communication skills
• Critical thinking and attention to detail -Ability to handle multiple priorities and manage time effectively