Administrative Assistant / Entry Level - Remote

Recruit Monitor; Denver (CO); Remote; USD 27,552 - 34,440; Part time

Benefits offered by this job

Medical benefits

Dental benefits

Retirement plan

Paid time off

Tuition benefits

ECO pass

Job summary

An educational institution is seeking a part-time Administrative Assistant to support various departments. Responsibilities include general office support, bookkeeping, and providing backup to academic staff. Candidates should have a high school diploma and two years of administrative experience. Strong skills in Microsoft Excel, communication, and problem-solving are essential. The position offers flexibility and the potential for remote work. Excellent benefits include medical, dental, and retirement plans.

Qualifications

• Two years of administrative experience in an office setting.
• Ability to maintain strong working relationships.

Responsibilities

• Perform general office support including ordering supplies and coordinating visits.
• Assist with light bookkeeping duties.
• Provide backup support to academic departments.
• Organize and manage office functions and events.

Skills

Microsoft Excel

Verbal communication

Written communication

Problem-solving

Basic math

Time management

Adaptability

Education

High school diploma

Job description

Administrative Assistant / Entry Level - Remote

About the job Administrative Assistant / Entry Level - Remote

Position Summary

We are seeking a part‑time Administrative Assistant to support various operational and programmatic departments and centers in the Daniels College of Business in addition to academic departments when Assistants to the Chairs are out of the office. This is a benefited part‑time position (20 hours per week) and will report to the Associate Dean of Finance and Business Operations in the Deans Office. The ideal candidate will have higher qualifications than the requirements state but perhaps have a desire to scale back for better work‑life balance. The candidate will have the flexibility to set their work schedule and potentially work one to two days remote.

Essential Functions

• Perform general office support including ordering office supplies, maintaining breakroom, arranging parking for visitors, scheduling meetings, coordinating visits, and assisting the Executive Assistant to the Dean as needed.
• Perform light bookkeeping duties including paying invoices, processing expense reports, entering contracts and purchase requisitions, processing journal entries and generating budget reports for department Directors.
• Provide backup support to Assistants to the Chairs in academic departments which includes but is not limited to assisting faculty with course management and academic material, assisting department chair or director in coordinating visits, events, meetings and preparing meeting minutes, correspondence and other duties as needed to maintain smooth operation of the department.
• Assist with organization, set up and take down of office functions and special events as necessary.

Knowledge, Skills, and Abilities

• Thorough knowledge of Microsoft Excel, Word and Outlook
• Ability to communicate effectively both verbally and in writing
• Ability to complete tasks promptly and accurately with limited direction
• Ability to interact with faculty, staff and students and communicate effectively and sensitively
• Ability to problem solve
• Ability to do basic math and accounting and have general understanding of finance and budget reports
• Ability to read and interpret documents such as procedure manuals, reports and other pertinent information
• Ability to prioritize and multi‑task
• Ability to be adaptable and flexible
• Ability to develop and maintain strong working relationships

Required Qualifications

• High school diploma
• Two years administrative experience in an office setting

Preferred Qualifications

• 3 years work experience in office support role within a university setting. Experience in technical writing, graphic design, marketing, and project management.
• Outstanding business, professional, and/or academic/technical writing skills preferred. Knowledge of University policies and procedures

1. Standard office environment.
2. Unexpected interruptions occur often and stress level is moderate to high.
3. Noise level is quiet to moderate.

Physical Activities

1. Ability to sit in front of a computer for an extended period of time.
2. Occasionally required to move about the office/campus with the capability of transporting objects up to 20 lbs.

Benefits:
We offer excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO pass.

Please include the following documents with your application: