Part-Time Admin Coordinator, Dean's Office & Events

ProPivotal; Cambridge (MA); On-site; USD 28,000 - 40,000; Part time

Job summary

ProPivotal in Cambridge, MA is seeking a Part-Time Administrative Assistant (20 hours/week) to support the Office of the Dean. This role offers exposure to senior leadership, and involvement in coordination of high-profile events and daily administrative activities.

You will handle inquiries, manage calendars, arrange travel, take minutes at meetings, and assist with supplies and event logistics, with discretion for confidential information.

Qualifications

• Minimum of 2 years of relevant administrative experience.
• Experience coordinating corporate events is preferred.
• Strong interpersonal and communication skills.
• Ability to manage multiple priorities with attention to detail.

Responsibilities

• Respond to inquiries, providing explanations of policies and procedures to faculty, students, staff, donors, and visitors
• Manage calendars, schedule appointments, and coordinate domestic and international travel
• Attend high-level meetings, record minutes, and distribute as needed
• Handle confidential information with discretion
• Assist with office supplies and inventory management
• Coordinate logistics for major events, including preparing agendas, invitations, and materials
• Prepare complex itineraries for alumni, donors, and other guests

Skills

Interpersonal communication

Attention to detail

Time management

Tools

Microsoft Office

Google Workspace

Job description

ProPivotal in Cambridge, MA is seeking a Part-Time Administrative Assistant (20 hours/week) to support the Office of the Dean. This role offers exposure to senior leadership, and involvement in coordination of high-profile events and daily administrative activities.

You will handle inquiries, manage calendars, arrange travel, take minutes at meetings, and assist with supplies and event logistics, with discretion for confidential information.