Executive Assistant

Beacon Hill; Cambridge (MA); On-site; USD 55,000 - 69,000; Full time

Job summary

Beacon Hill is seeking an experienced Executive Assistant to support the executive leadership team in Cambridge, MA on a 12-16 week leave coverage assignment. The role offers a pay rate of $45/hour and a 32-40 hour workweek, typically 9:00 AM to 4:00/5:00 PM.

The ideal candidate will manage confidential information and support C-suite executives in a fast-paced environment. Responsibilities include complex calendar management, board meeting logistics, investor communications, travel planning,

Qualifications

• Previous experience supporting C-suite executives as an Executive Assistant.
• Strong calendar management and scheduling experience.
• Experience coordinating board meetings or executive-level meetings preferred.
• Proficiency with DocuSign or document workflow platforms preferred.

Responsibilities

• Provide administrative support to senior executives, including complex calendar management and meeting coordination.
• Coordinate Board of Directors meetings, including scheduling, materials, and logistics.
• Manage executive and investor meeting scheduling and communication.
• Arrange domestic and international travel, including detailed itineraries and travel logistics.
• Coordinate conference registrations and executive attendance at industry events.
• Support document execution and tracking through DocuSign.
• Monitor document workflows to ensure timely completion and follow-up.
• Handle confidential executive, legal, and investor information with discretion.
• Assist with special projects and additional administrative initiatives as needed.

Skills

Calendar management

Board meeting coordination

Travel planning

DocuSign proficiency

Confidential information handling

Tools

DocuSign

Job description

Executive Assistant (A1473500EC) Cambridge, Massachusetts

Salary: USD45 - USD45 per hour

Our client, a cutting-edge biotechnology company in the Cambridge area, is seeking an experienced Executive Assistant to support its executive leadership team during a leave coverage assignment. This 12-16 week contract opportunity offers a pay rate of $45/hour and a flexible schedule of 32-40 hours per week, typically between 9:00 AM and 4:00/5:00 PM. This is an excellent opportunity for a polished, proactive professional with experience supporting C-suite executives in a fast-paced environment. The ideal candidate will be highly organized, comfortable managing confidential information, and capable of balancing multiple priorities with minimal supervision.

Responsibilities:

• Provide administrative support to senior executives, including complex calendar management and meeting coordination
• Coordinate Board of Directors meetings, including scheduling, materials, and logistics
• Manage executive and investor meeting scheduling and communication
• Arrange domestic and international travel, including detailed itineraries and travel logistics
• Coordinate conference registrations and executive attendance at industry events
• Support document execution and tracking through DocuSign
• Monitor document workflows to ensure timely completion and follow-up
• Handle confidential executive, legal, and investor information with discretion
• Assist with special projects and additional administrative initiatives as needed

Qualifications:

• Previous experience supporting C-suite executives as an Executive Assistant
• Strong calendar management and scheduling experience
• Experience coordinating board meetings or executive-level meetings preferred
• Proficiency with DocuSign or document workflow platforms preferred
• Excellent organizational, communication, and time management skills
• Ability to manage competing priorities and work independently
• Experience handling sensitive and confidential information
• Local to the Greater Boston area and available for onsite work as needed
• Ability to work a flexible schedule ranging from 32-40 hours per week