Administrative Assistant

THE PANTHER GROUP; Boston (MA); On-site; USD 31,000 - 44,000; Full time

Job summary

The Panther Group seeks an Administrative Assistant to support the Office of the Dean at a leading Boston-area university. This front-facing role partners with faculty, staff, and leadership to ensure smooth operations, calendar management, and event support.

A proactive, detail-oriented candidate will thrive in a dynamic higher-education setting. Responsibilities include meetings coordination, purchasing support, and assisting with special projects, while backing up the Executive Assistant and

Qualifications

• 2+ years of relevant professional administrative experience.
• Bachelor's degree is not required.
• Strong MS Office skills (Word, Excel, PowerPoint, Outlook, Teams).
• Excellent organizational and time-management skills.
• Attention to detail and follow-through.
• Excellent written and verbal communication.
• Professional, friendly interpersonal skills.
• Ability to interact with faculty, staff, students, and leadership.
• Ability to prioritize multiple responsibilities and meet deadlines.
• Willingness to learn new systems and processes.

Responsibilities

• Provide day-to-day administrative support to the Office of the Dean.
• Serve as welcoming first point of contact for faculty, staff, and students.
• Schedule meetings and coordinate calendars and activities.
• Manage email communications and follow up on requests.
• Order and maintain office supplies and organize spaces.
• Maintain and troubleshoot office equipment and meeting technology.
• Generate purchase orders and assist with purchasing processes.
• Reconcile credit card expenses and related documentation.
• Assist with events and special projects.
• Backup calendar management and support to the Executive Assistant.

Skills

Organizational skills

Time management

Communication skills

Proactive

Team collaboration

Education

No degree required

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Microsoft Teams

Job description

The Panther Group is seeking an Administrative Assistant to support the Office of the Dean at a leading Boston-area university. This is a highly visible, people-oriented position that provides an opportunity to work closely with faculty, staff, and university leadership while gaining valuable experience in a higher education environment. The ideal candidate is a proactive self-starter who enjoys interacting with people, takes ownership of their work, and is always looking for ways to improve processes and add value. This role offers the opportunity to make the position your own while providing backup support to the Executive Assistant and contributing to special projects and events.

About the Role

The Administrative Assistant will provide day-to-day administrative and operational support to the Office of the Dean. This is a front-facing role and serves as an important point of contact for faculty, staff, and occasionally students. Responsibilities will include coordinating meetings and calendars, responding to inquiries, supporting office operations, troubleshooting meeting technology and office equipment, processing purchasing and expense-related activities, maintaining supplies, and assisting with events and special projects. The Administrative Assistant will also provide backup support to the Executive Assistant, including calendar management and administrative projects.

What You'll Do

Administrative & Office Support

• Provide day-to-day administrative support to the Office of the Dean.
• Serve as a welcoming and professional first point of contact for faculty, staff, and students.
• Respond to routine questions and requests, providing information or directing inquiries to the appropriate resource.
• Schedule and coordinate meetings, appointments, and other activities.
• Manage email communications and follow up on administrative requests.
• Order and maintain office supplies and help keep office and kitchenette areas organized and presentable.
• Maintain and troubleshoot office equipment and meeting technology.

Purchasing & Administrative Operations

• Generate purchase orders and assist with purchasing processes.
• Reconcile corporate credit card expenses and related documentation.
• Track administrative tasks and ensure items are completed accurately and on time.
• Assist with special projects and other operational needs as assigned.

Events & Projects

• Assist with planning and coordinating department events and activities.
• Work with event planners and university staff to support successful events.
• Take ownership of projects and identify opportunities to improve office processes and efficiency.

Student & Executive Support

• Assist with hiring and coordinating work-study students during the academic year.
• Assign schedules and hours and review/approve timesheets.
• Provide backup calendar management and administrative support to the Executive Assistant.
• Collaborate with the Executive Assistant on various projects as needed.

What We're Looking For

• 2+ years of relevant professional administrative experience.
• Bachelor's degree is not required.
• Strong Microsoft Office skills, including Word, Excel, PowerPoint, Outlook, and Teams.
• Excellent organizational and time-management skills.
• Strong attention to detail and follow-through.
• Excellent written and verbal communication skills.
• Professional, friendly, and confident interpersonal skills.
• Ability to interact comfortably with a wide variety of people, including faculty, staff, students, and leadership.
• Ability to prioritize multiple responsibilities and meet deadlines.
• Comfortable learning new systems, processes, and technology.
• Strong problem-solving skills and willingness to take initiative.
• Ability to work independently while also collaborating effectively with a team.

The Ideal Candidate

We're looking for someone who is: Proactive and self-motivated rather than someone who needs to be told what to do. Energetic, enthusiastic, and comfortable in a highly social environment. Comfortable taking ownership of responsibilities and seeing projects through to completion. Flexible and willing to jump in wherever support is needed. Interested in finding ways to improve processes and contribute beyond basic administrative tasks. Professional and approachable when working with people at all levels of an organization.

Pay up to $27 per hour DOE