Dean's Office Administrative Assistant

THE PANTHER GROUP; Boston (MA); On-site; USD 31,000 - 44,000; Full time

Job summary

The Panther Group seeks an Administrative Assistant to support the Office of the Dean at a leading Boston-area university. This front-facing role partners with faculty, staff, and leadership to ensure smooth operations, calendar management, and event support.

A proactive, detail-oriented candidate will thrive in a dynamic higher-education setting. Responsibilities include meetings coordination, purchasing support, and assisting with special projects, while backing up the Executive Assistant and

Qualifications

• 2+ years of relevant professional administrative experience.
• Bachelor's degree is not required.
• Strong MS Office skills (Word, Excel, PowerPoint, Outlook, Teams).
• Excellent organizational and time-management skills.
• Attention to detail and follow-through.
• Excellent written and verbal communication.
• Professional, friendly interpersonal skills.
• Ability to interact with faculty, staff, students, and leadership.
• Ability to prioritize multiple responsibilities and meet deadlines.
• Willingness to learn new systems and processes.

Responsibilities

• Provide day-to-day administrative support to the Office of the Dean.
• Serve as welcoming first point of contact for faculty, staff, and students.
• Schedule meetings and coordinate calendars and activities.
• Manage email communications and follow up on requests.
• Order and maintain office supplies and organize spaces.
• Maintain and troubleshoot office equipment and meeting technology.
• Generate purchase orders and assist with purchasing processes.
• Reconcile credit card expenses and related documentation.
• Assist with events and special projects.
• Backup calendar management and support to the Executive Assistant.

Skills

Organizational skills

Time management

Communication skills

Proactive

Team collaboration

Education

No degree required

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Microsoft Teams

Job description

The Panther Group seeks an Administrative Assistant to support the Office of the Dean at a leading Boston-area university. This front-facing role partners with faculty, staff, and leadership to ensure smooth operations, calendar management, and event support.

A proactive, detail-oriented candidate will thrive in a dynamic higher-education setting. Responsibilities include meetings coordination, purchasing support, and assisting with special projects, while backing up the Executive Assistant and