Part-Time Administrative Assistant (16 hrs) – Student & Faculty Support

Marquette University Clg-Nurse; Wisconsin; Hybrid; USD 21,000 - 28,000; Part time

Job summary

Marquette University seeks an Administrative Assistant I, NFP in the College of Nursing to handle general office duties and support the Boland Institute for NFP. The role focuses on customer service, calendar management, and document processing in a collaborative environment.

Responsibilities include invoicing, meeting coordination, and record maintenance across MS Office tools, with emphasis on confidentiality and efficient teamwork in a Jesuit-inspired setting.

Qualifications

• Demonstrated ability to work in a team environment.
• Excellent customer service, flexibility, prioritization, and organizational skills.
• Intermediate knowledge of Microsoft Word, Excel, Outlook Teams, and other MS products.

Responsibilities

• Provide a welcoming environment for students, professionals and others via email, telephone and in person (customer service).
• Process applications and invoices and communicate with students, faculty, staff and others via phone, email, online, in-person– responding to questions related to services, scheduling, invoices, or general information.
• Maintain tracking systems to anticipate and meet billing and contract payment deadlines.
• Check and respond to emails at least 3 times per week and respond within 2 business days.
• Answer incoming calls and route to appropriate staff or voicemails.
• Attend all staff meetings and take minutes.
• Support and assist with management of couple’s files in Titanium (online clinical setting).
• Support and assist with management of couples using D2L and the mHealth app.
• Support Spanish programs directed by the Coordinator of Outreach for the Institute.
• Support Certification programs as needed by the Manager, Certification Programs, and the Assistant Director, Clinical Education for NFP.
• General record maintenance with MS Word, Teams, OneDrive, SharePoint, Adobe Creative Cloud.
• Assist with project design app and data entry; prepare outreach materials and staff event support.

Skills

Customer service

Teamwork

Organizational skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Education

Associate degree or technical school

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Teams

SharePoint

Job description

Marquette University seeks an Administrative Assistant I, NFP in the College of Nursing to handle general office duties and support the Boland Institute for NFP. The role focuses on customer service, calendar management, and document processing in a collaborative environment.

Responsibilities include invoicing, meeting coordination, and record maintenance across MS Office tools, with emphasis on confidentiality and efficient teamwork in a Jesuit-inspired setting.