Part-Time Administrative Assistant

AppleOne Employment Services; Vista (CA); On-site; USD 34,000 - 41,000; Part time

Job summary

AppleOne Employment Services is seeking a Part-Time Administrative Assistant for a temporary assignment in Carlsbad, CA. The role focuses on supporting administrative operations, proposal coordination, document preparation, and general office organization.

This position suits detail-oriented professionals who thrive working independently in a professional office setting. The schedule is flexible part-time with weekday hours, approximately 12 to 20 hours weekly, primarily Tue-Thu with some

Qualifications

• Experience as an administrative professional with attention to detail.
• Ability to work independently in a professional office setting.
• Experience with proposal coordination and document preparation.

Responsibilities

• Assist with proposal coordination, preparation, updates, and related document support.
• Complete, update, and organize proposal information, PDF forms, files, and office materials.
• Provide general administrative support, data entry, document management, and office organization.
• Restock supplies and help maintain an organized office environment.
• Provide occasional accounting-related administrative support and assist with special projects as needed.

Skills

Data entry

Document management

Organizational skills

Proposal coordination

Job description

We are seeking a Part-Time Administrative Assistant for a temporary opportunity in Carlsbad, CA supporting administrative operations, proposal coordination, document preparation, and general office organization. This role is ideal for an experienced administrative professional who enjoys detail-focused work, takes initiative, and can work independently in a professional office setting.

This assignment offers a flexible part-time schedule, consistent weekday hours, and the opportunity to contribute to a collaborative team during an important coverage period. The position is well suited for someone who values work-life balance, organized processes, supportive communication, and the ability to make an immediate impact.

Key Responsibilities

• Assist with proposal coordination, preparation, updates, and related document support.
• Complete, update, and organize proposal information, PDF forms, files, and office materials.
• Provide general administrative support, data entry, document management, and office organization.
• Restock supplies and help maintain an efficient, organized, and professional office environment.
• Provide occasional accounting-related administrative support and assist with special projects as needed.

Compensation and Benefits

• Pay: $25 per hour.
• Job type: Temp-to-hire.
• Schedule: Approximately 12 to 20 hours per week.
• Workdays: Primarily Tuesday through Thursday, with potential Fridays.
• Hours: Approximately 4 hours per day, with a tentative schedule of 10:00 AM to 2:00 PM and some flexibility.
• Assignment dates: August 25 through November 19, with potential to extend.
• Location: Carlsbad, CA.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.