Administrative Assistant-

AppleOne Employment Services; Los Angeles (CA); On-site; USD 30,000 - 39,000; Full time

Job summary

AppleOne Employment Services is seeking a highly organized Administrative Assistant for a contract/temporary opportunity in Los Angeles, CA within the banking and consumer lending sector. The role supports office operations, coordinates administrative workflows, and helps teams stay productive and well organized.

You will collaborate with Administration, Finance, Human Resources and Facilities, handling invoices, office logistics, and event coordination, ensuring accurate documentation and

Qualifications

• Strong organizational and time-management skills.
• Detail-oriented with ability to handle invoices and deadlines.
• Proactive, service-oriented team player.

Responsibilities

• Monitor shared administrative mailboxes for invoices, billing notices, office requests, and general administrative inquiries.
• Review incoming invoices for accuracy, supporting documentation, and completeness before routing them to designated approvers.
• Support daily Los Angeles office operations, including mail, courier services, shipments, deliveries, work orders, and parking-related requests.
• Coordinate employee lunches, meetings, training events, office functions, and engagement activities.
• Maintain office supply, pantry, and operational inventory levels, including reorder tracking, purchase requests, and approvals.
• Provide general administrative support to staff and management while helping keep common areas stocked, organized, and business-ready.

Job description

Job Summary

Financial institution is seeking a highly organized Administrative Assistant for a contract/temporary opportunity in Los Angeles, CA within the banking and consumer lending industry. This role is ideal for a proactive, service-oriented professional who enjoys supporting office operations, coordinating administrative workflows, and helping teams stay organized and productive.

The Administrative Assistant will work closely with internal stakeholders across Administration, Finance, Human Resources, and Facilities. This opportunity offers exposure to a professional corporate office environment, supportive cross-functional teams, and a role where attention to detail, responsiveness, and strong follow-through make a direct impact on daily operations.

Key Responsibilities

• Monitor shared administrative mailboxes for invoices, billing notices, office requests, and general administrative inquiries.
• Review incoming invoices for accuracy, supporting documentation, and completeness before routing them to designated approvers.
• Support daily Los Angeles office operations, including mail, courier services, shipments, deliveries, work orders, and parking-related requests.
• Coordinate employee lunches, meetings, training events, office functions, and engagement activities.
• Maintain office supply, pantry, and operational inventory levels, including reorder tracking, purchase requests, and approvals.
• Provide general administrative support to staff and management while helping keep common areas stocked, organized, and business-ready.

Compensation and Benefits

• Pay rate: $24.00 per hour.
• Employment type: Contract/Temporary.
• Location: Los Angeles, CA.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.