Part-time Administrative Assistant

UFP Grandview, LLC; United States; On-site; USD 35,000 - 52,000; Full time

Job summary

UFP Grandview, LLC is seeking an Administrative Assistant to support managers and staff, assist with daily office needs, and oversee the company’s general administrative activities to keep operations smooth and efficient.

You will coordinate calendars, organize meetings, prepare notes and follow up on deliverables, manage travel requests, assist with onboarding, handle confidential information, and help create reports to measure performance.

Qualifications

• Minimum high school diploma required.
• 1–3 years of administration experience; 3–5 years preferred.
• Proficiency in Microsoft Office applications and basic clerical tasks.

Responsibilities

• Provide administrative support to leaders to enable day-to-day operations for their teams and initiatives.
• Comprehensive calendar management with flexibility to adjust and prioritize schedules.
• Meeting organization: scheduling, prep, notes, and follow-up on deliverables.
• Coordinate travel as requested and assist with expense/time entry approvals.
• Assist with project coordination and onboarding of new employees.
• Handle confidential and sensitive information with discretion.
• Support team to improve alignment and communication and generate needed reports.

Skills

Administrative support

Calendar management

Travel coordination

Education

High school diploma

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Job Summary

The Administrative Assistant provides support to managers and employees, assists in daily office needs, and manages the company's general administrative activities

Principle Duties and Responsibilities

• Provide administrative support to leaders to enable day-to-day operations for their teams and initiatives
• Comprehensive calendar management: Manage daily calendars, showing flexibility and problem-solving abilities to adjust and prioritize schedules
• Meeting organization: Scheduling, preparation, producing meaningful notes/reports from those meetings and providing follow-up on deliverables/outcomes
• Partner with the team to build efficiencies within the team and improve alignment and communication
• Handle expense and time entry approvals and provide reporting as needed to measure how we are performing
• Coordinate travel as requested
• Assist with project coordination within the team
• Assist/coordinate new employees onto the team
• Handle and maintain confidential and sensitive information

Qualifications

• Minimum high school diploma
• Minimum 1 to 3 years of experience in administration/accounting; however, 3 to 5 years is preferred
• Working knowledge and proficiency in the use of computer and business-related software, including Microsoft applications (Excel, Word and Outlook)
• Working knowledge of various office equipment (computer, scanner, etc.)

The Company is an Equal Opportunity Employer.