Office Assistant

UFP Industries; Livermore Falls (ME); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Health savings account with company /

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) plan with company match

Paid vacation and holidays

Stock purchase program with employee

Educational reimbursement

Wellness programs and challenges

Job summary

UFP Industries is seeking an Administrative Support Assistant to handle a broad range of office duties, including answering phones, preparing documents, and maintaining records. You will support calendar coordination, data analysis, and general reporting tasks to ensure smooth daily operations.

The role requires strong computer skills (Excel, Word, Outlook) and at least a high school diploma with 1–3 years in administration; 3–5 years preferred.

Qualifications

• High school diploma required.
• 1–3 years in administration or accounting; 3–5 years preferred.
• Proficient in Microsoft Office, including Excel, Word and Outlook.

Responsibilities

• Communicate routine information to staff, customers, and the public.
• Schedule and manage appointments and meetings.
• Establish and maintain office files and activity logs.
• Receive, process, and maintain confidentiality of sensitive information.
• Maintain inventory of office equipment and supplies.
• Update mailing lists and manage mass mailings.
• Perform routine data entry.
• Review documents for proper format.
• Prepare and compile routine documents, records, and reports.
• Prepare routine correspondence and reports.

Skills

Communication skills

Education

High school diploma

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Job Summary

The Administrative Support Assistant supports the general administrative functions of a wide variety of administrative tasks including answering phones, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, analyzing data including budgetary expenditures, and providing general office support

Job Summary

The Administrative Support Assistant supports the general administrative functions of a wide variety of administrative tasks including answering phones, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, analyzing data including budgetary expenditures, and providing general office support

Principle Duties And Responsibilities

• Communicate routine and general information to staff, customers, and/or the public about standard services, processes, and procedures using prescribed or established guidelines
• Schedule/cancel appointments and meetings
• Establish and maintain office files and activity logs
• Receive, process, and ensure confidentiality of sensitive information and materials
• Maintain inventory of office equipment and supplies
• Maintain and update mailing lists; organize and implement mass mailings
• Perform routine data entry
• Review documents and ensure proper format
• Prepare, process, update, and compile routine documents, records, and reports
• Prepare routine correspondence, reports, and other documents

Qualifications

• Minimum of a high school diploma
• Minimum 1 to 3 years of experience in administration/accounting; however, 3 to 5 years is preferred
• Working knowledge and proficiency in the use of computer and business-related software, including Microsoft applications (Excel, Word and Outlook)
• Working knowledge of various office equipment (computer, scanner, etc.)

Hourly Pay Range: $22.00 - $25.00 dollars an hour dependent on experience*

• pay range may be adjusted depending on cost of living

Benefits Currently Offered To Our Employees

• Medical insurance
• Health savings account with company contribution
• Dental insurance
• Vision insurance
• Basic and voluntary life insurance
• Disability insurance
• 401(k) plan with company match
• Paid vacation and holidays
• Stock purchase program with employee discount
• Educational reimbursement
• Wellness programs and challenges

Other Supplemental Benefits

A discretionary annual bonus based on Company and business unit performance may also be provided.

The Company is an Equal Opportunity Employer.