Administrative Assistant

UFP Industries; San Antonio (TX); On-site; USD 40,000 - 50,000; Full time

Job summary

UFP Industries is hiring an Administrative Assistant to support managers and teams, handling daily office needs and general administrative activities. The role requires handling calendars, organizing meetings, and coordinating travel as needed.

The ideal candidate will have 3–5 years of administrative experience and be proficient with Microsoft Office applications. This position is based in the United States with multiple locations, and equal opportunity employment is offered.

Qualifications

• Minimum high school diploma is required.
• 3–5 years of experience in administration or related fields preferred.
• Proficiency with Microsoft Office suite (Excel, Word, Outlook) and general office equipment.

Responsibilities

• Provide administrative support to managers and employees to enable day-to-day operations.
• Manage comprehensive calendars and prioritize schedules.
• Organize meetings and prepare notes/reports with follow-up on deliverables.
• Coordinate travel as requested and assist with project coordination.
• Assist with onboarding of new employees and handle confidential information.

Education

High school diploma

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Office equipment

Job description

Job Summary/Can work from any one of the 4 locations

The Administrative Assistant provides support to managers and employees, assists in daily office needs, and manages the company's general administrative activities

Principle Duties And Responsibilities

• Provide administrative support to leaders to enable day-to-day operations for their teams and initiatives
• Comprehensive calendar management: Manage daily calendars, showing flexibility and problem-solving abilities to adjust and prioritize schedules
• Meeting organization: Scheduling, preparation, producing meaningful notes/reports from those meetings and providing follow-up on deliverables/outcomes
• Partner with the team to build efficiencies within the team and improve alignment and communication
• Handle expense and time entry approvals and provide reporting as needed to measure how we are performing
• Coordinate travel as requested
• Assist with project coordination within the team
• Assist/coordinate new employees onto the team
• Handle and maintain confidential and sensitive information

Qualifications

• Minimum high school diploma
• Minimum 1 to 3 years of experience in administration/accounting; however, 3 to 5 years is preferred
• Working knowledge and proficiency in the use of computer and business-related software, including Microsoft applications (Excel, Word and Outlook)
• Working knowledge of various office equipment (computer, scanner, etc.)

The Company is an Equal Opportunity Employer.